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Salary: USD 48,000 - 74,000 / annual
Agility Robotics is a robotics company deploying humanoid robots in warehouses, manufacturing facilities, and distribution centers to handle physically demanding and repetitive tasks while enabling workers to focus on higher-value work.
The Accounts Payable Associate plays an integral role in the procure-to-pay process, ensuring invoices and payments are processed accurately and efficiently to strengthen critical supplier relationships. This role directly supports Agility's core mission by enabling the team to focus on research, development, and building robots.
Key responsibilities include:
- Monitor and manage the AP inbox, maintaining a lag of ≤1 day on unread emails
- Review and process supplier invoices by validating purchase orders, receiving documentation, and invoices (3-way match) in MISys, Precoro, or NetSuite
- Review, verify, and code non-PO vendor invoices using correct general ledger accounts
- Ensure all non-PO invoices receive appropriate approval according to company approval hierarchy and spend limits
- Maintain strong supplier relationships by responding to vendor inquiries, resolving billing issues, obtaining payment information, and ensuring timely resolution of outstanding items
- Partner cross-functionally with Procurement, Supply Chain, and other teams to resolve discrepancies with POs, invoices, receipts, and miscellaneous issues
- Support preparation of monthly, quarterly, and annual accounts payable accruals by analyzing unprocessed invoices and ensuring expenses are recognized in the appropriate reporting period
- Identify opportunities to improve accounts payable processes, controls, and system capabilities while supporting automation initiatives and ERP enhancements
- Administer and support the company's travel, expense, and corporate card programs, providing employee guidance while monitoring spend and activity for policy compliance
- Collaborate across Finance, Procurement, and Operations to strengthen processes and support compliance with GAAP, internal controls, and company policies
- Support internal and external audit requests by preparing documentation, explaining processes, and assisting with testing of accounts payable controls
- Participate in special projects, system implementations, and other accounting initiatives as assigned
Requirements:
- Associate degree in Accounting and/or 2+ years of progressive accounts payable experience in a complex, fast-paced organization
- Basic understanding of GAAP, month-end close, accruals, expense recognition, and account reconciliations
- Ability to thrive in a fast-paced, evolving environment, effectively managing multiple priorities and shifting deadlines while maintaining organization, impeccable attention to detail, and high execution standards
- Demonstrated ability to quickly learn and adapt to new systems, software, and processes, using available resources and critical thinking to execute work effectively
- Moderate to Advanced Microsoft Excel/Google Sheets skills
Bonus qualifications:
- Experience with Bill.com, Precoro, Navan, and/or NetSuite
- Experience in AP in a tech and/or manufacturing company
- Experience operating within a SOX-compliant control environment
- Experience supporting external financial statement audits
