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Zoox is seeking an Administrative Business Partner to support the executive office and key leaders across the organization. This is a rotating floater role that provides flexible support to multiple executives, working closely with other Executive Assistants and Administrative Business Partners.
You will manage high-priority calendaring and scheduling for senior leadership, coordinate cross-functional meetings, and handle complex logistical arrangements including domestic and international travel, expense reporting, and event coordination. Responsibilities include assisting with team off-sites, new hire onboarding, meeting note-taking, and serving as a backup to other administrative team members. You will act as a liaison between multiple executives and external stakeholders.
This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple critical requests simultaneously in a fast-paced environment. You must demonstrate a high level of integrity, discretion when handling confidential information, and professionalism when working with senior leaders. The ideal candidate is a self-starter with genuine passion for Zoox's mission to build the future of transportation.
The role requires an onsite presence in the Foster City, CA office 3–5 days per week.
Qualifications:
- 4+ years of executive assistant experience
- Strong organizational skills and ability to support diverse personalities and programs
- Excellent written and verbal communication skills
- Technical proficiency with Google Workspace, Microsoft Office Suite, Keynote, and Apple products
- Comfort working in dynamic, fast-paced environments
- Sensitivity to handling critical and confidential information
- Ability to learn quickly, ask questions, and be solution-oriented
- Previous exposure to company boards, public officials, and senior-level stakeholders (bonus)
- Bachelor's degree (bonus)
