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Salary: CAD 97,000 - 110,000 / annual
Asana is seeking an Administrative Business Partner (ABP) to provide strategic, high-impact executive support to VP and C-Suite leaders. This role operates as a trusted partner within a collaborative ABP team, driving operational excellence across a fast-moving, global organization.
Key Responsibilities:
Executive & Calendar Management: Own end-to-end calendar management with strong attention to accuracy and context-switching. Anticipate executive needs before they arise, staying ahead of shifting priorities. Partner with other business partners to drive calendar alignment across leadership. Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visits, and team events.
Meeting & Communications Support: Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions. Prepare executives for key meetings through briefing materials and relevant context. Draft and route communications on behalf of executives, including internal announcements and team messages. Serve as a communication proxy while maintaining professionalism and discretion. Act as a hub of knowledge, fielding questions and routing requests to appropriate owners.
Event Planning & Ownership: Own end-to-end planning and execution of team events including all-hands, off-sites, celebrations, and product launches. Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment.
Project, Program & Process: Lead and manage large, complex cross-functional projects with measurable business impact. Track workstreams, surface blockers, and keep stakeholders aligned. Identify operational gaps and build processes to close them. Leverage Asana's product and AI tools to design, document, and optimize operational workflows.
Stakeholder Partnership: Maintain working knowledge of key internal and external stakeholders. Build trusted relationships across the organization. Serve as an extension of the executive, anticipating their perspective and advancing their priorities.
Culture & Operational Excellence: Embody Asana's operating principles and mission. Demonstrate curiosity about AI tools and emerging technologies. Contribute to continuous improvement of ABP team practices.
The role is based in the Vancouver office with an office-centric hybrid schedule. Standard in-office days are Monday, Tuesday, and Thursday. Most employees have the option to work from home on Wednesdays, with Friday flexibility depending on work type and team partnerships.
Requirements:
- 7+ years supporting VP or C-Suite leaders
- Experience operating across a global business with complex international logistics
- Exceptional discretion and judgment with confidential and sensitive information
- Strong prioritization skills with ability to analyze trade-offs and bring stakeholders along
- Composure and grace under pressure in a fast-paced, high-change environment
- Comfort with an in-person, office-centric hybrid schedule
- Demonstrates curiosity about AI tools and emerging technologies, with willingness to learn and leverage them to enhance productivity, collaboration, or decision-making
