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Mistral is seeking a Workplace Operations Manager to oversee day-to-day operations at their San Francisco office. You will serve as the backbone of office operations, managing vendor relationships, office logistics, facilities coordination, and employee engagement initiatives.
Key responsibilities include:
- Provide on-site support and serve as the primary point of contact for employee workplace questions
- Conduct daily inspections to maintain a clean, safe, and orderly workplace
- Manage office repairs, maintenance schedules, and vendor relationships, escalating issues as needed
- Handle incoming mail and package processing
- Support and manage onsite programs including food, snack, and beverage services
- Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement teams, from sourcing through renewal
- Plan and execute employee engagement events for the local team
- Serve as the primary point of contact for facilities issues and building management
- Help maintain a safe, organized, and welcoming office environment
Mistral provides full-stack AI solutions—from frontier models to developer tools, applications, and compute—partnering with enterprises across finance, manufacturing, defense, healthcare, and the public sector. The company is distributed across Europe, North America, Asia, and the Middle East, with a collaborative, low-ego culture focused on innovation.
Requirements:
- 3+ years of experience in an office management or workplace operations role (startup or tech company experience preferred)
- Excellent organizational skills with strong attention to detail
- Strong written and verbal communication skills with a friendly, professional demeanor
- Ability to multitask and prioritize in a fast-paced, ever-changing environment
- Proactive, "can-do" attitude with genuine desire to help others
- Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems
- Experience working across different time zones is a plus
- Collaborative team player who builds strong relationships across departments
- Experience with access control and visitor management systems (badge provisioning, guest registration, security credentialing)
