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Salary: USD 65,000 - 75,000 / annual
ChartSpan Medical Technologies seeks a Staff Accountant to manage day-to-day accounts payable and travel & expense operations, provide payroll support and backup coverage, and assist with general accounting and month-end close activities.
Primary responsibilities include:
**Accounts Payable:** Manage the full AP cycle from invoice receipt through payment, including invoice review for accuracy and proper coding, vendor payment processing via ACH/check/wire transfer, vendor record maintenance, invoice discrepancy resolution, vendor statement reconciliation, and vendor communication. Monitor AP deadlines, maintain organized documentation and audit trails, identify unusual or high-risk transactions, and serve as a key contact for employees and vendors on AP matters. Identify process improvement opportunities.
**Travel & Expense / Corporate Card Administration:** Administer the company's corporate credit card and employee travel and expense program. Review expense reports and corporate card transactions for accuracy, appropriate coding, required receipts, and policy compliance. Monitor transactions to ensure timely submission and reconciliation. Follow up on missing documentation or policy violations. Assist employees with questions regarding corporate card usage and reimbursements. Administer card issuance, changes, and cancellations. Maintain complete supporting documentation and partner with employees and department leaders to resolve expense questions.
**Payroll:** Serve as primary backup to the Payroll & AP Manager and provide payroll coverage during absences. Cross-train on payroll processes, systems, and deadlines. Assist with end-to-end payroll including preparation, review, processing, and post-payroll activities. Review timecards for completeness and accuracy. Assist with payroll changes (new hires, terminations, pay rate changes, bonuses, commissions, deductions). Respond to employee payroll questions. Support payroll tax compliance, deduction administration and reconciliation, and payroll-related audits and year-end activities. Develop proficiency to independently process payroll.
**Accounting & Month-End Close:** Assist with monthly, quarterly, and year-end close activities. Reconcile AP and assigned general ledger accounts. Prepare journal entries, accruals, and account reconciliations. Review AP activity for appropriate classification. Identify outstanding liabilities and assist with month-end accruals. Research discrepancies between subsidiary records and general ledger. Assist with financial schedules and supporting documentation.
**Controls, Compliance & Reporting:** Follow established accounting policies, approval requirements, and internal controls. Maintain appropriate supporting documentation. Assist with annual audits and compliance reviews. Support vendor tax reporting and 1099 preparation. Protect confidential information. Identify process improvement opportunities.
**Cross-Functional Support:** Partner with department leaders and employees on invoice approvals, coding, and documentation. Collaborate with Finance, HR, Operations, Procurement, and other teams. Assist with implementation of accounting and payroll technology. Support additional accounting projects as needed.
The company is continuously evolving from a technology and business standpoint; the role is expected to evolve and grow in parallel. The ideal candidate is highly organized, detail-oriented, comfortable in a fast-paced technology environment, and able to manage multiple priorities while maintaining accuracy, confidentiality, and accountability.
**Requirements:**
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred)
- 2+ years of accounts payable, staff accounting, or related accounting experience (required)
- Strong understanding of basic accounting principles, general ledger activity, and AP processes
- Experience with accounting or ERP systems
- Proficiency with Microsoft Excel and/or Google Sheets
- Strong attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple deadlines and priorities in a fast-paced environment
- Strong analytical and problem-solving skills
- Clear and professional written and verbal communication skills
- Ability to work independently while collaborating effectively across departments
- High level of discretion when handling confidential financial and business information
- Experience with payroll processing or payroll administration preferred; willingness and ability to become proficient in the company's payroll system required
**Preferred Qualifications:**
- Experience working for a technology, SaaS, or high-growth company
- Experience with automated AP or expense management platforms
- Familiarity with purchase orders, procurement workflows, and approval controls
- Experience assisting with month-end close and general ledger reconciliations
- Experience with 1099 reporting and vendor compliance
- Experience improving or documenting accounting processes and procedures
