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Firestorm Labs is seeking a Senior Proposal Writer to drive business growth through compelling proposals and technical documentation. You will partner closely with product, engineering, capture, and proposal teams to deliver accurate, updated documentation that supports winning contracts in the defense space.
Key responsibilities include managing end-to-end proposal development processes—from kickoff planning and content schedules through compliance matrices, writing assignments, and internal reviews. You'll generate, review, and edit user-focused documentation including whitepapers, proposal responses, technical narratives, and pricing materials. You'll engage with subject-matter experts and cross-functional stakeholders (Pricing, ITAR, Legal, Solution Architects) to develop proposal artifacts that are clear, compliant, and compelling.
You'll ensure all content is accurate, error-free, and aligned to RFx requirements, company processes, capture strategies, and industry best practices. You'll manage multiple concurrent RFPs, RFIs, and unsolicited proposal efforts while balancing near-term priorities with long-term growth. Beyond proposals, you may support production of user-focused technical documentation such as operational manuals, procedures, checklists, and release notes for Firestorm's advanced defense systems.
You'll build and refine proposal processes, templates, and content libraries to improve scalability and efficiency. You'll create documentation style guides, lifecycle workflows, and toolkits to enhance quality and consistency. You'll identify continuous improvement opportunities across the capture and proposal lifecycle, applying lessons learned to optimize future pursuits and increase win probability.
Required: Bachelor's degree in Technical Writing, English, Communications, or related field. U.S. Citizenship required (ITAR regulations); ability to obtain and maintain DoD security clearance. 6+ years as a Proposal Manager supporting DoD and Federal Government Contracting in defense, aerospace, or technology sectors. Proven track record managing complex proposals and technical documentation under tight deadlines. Strong ability to synthesize information from technical experts into clear, persuasive documents. Familiarity with Federal proposal structures (Sources Sought, RFI, RFP, RFQ, compliance matrices, technical/management/past performance volumes). Excellent communication skills, proficiency with Microsoft Office Suite and version control/document management systems. Strong organizational skills managing competing priorities independently while collaborating across teams. Experience supporting contract deliverables and understanding of government solicitation processes.
Preferred: CRM platform experience (Salesforce); fast-paced startup environment experience.
