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Nebius is a Nasdaq-listed cloud infrastructure company building a full-stack AI cloud platform for developers and enterprises. The company has 1,500+ employees with R&D hubs across Europe, the UK, North America, and Israel.
The Senior Payroll Specialist owns end-to-end Dutch payroll operations and serves as the designated backup for the company's international payrolls. This role is responsible for harmonizing, simplifying, and continuously improving payroll execution and accounting across Dutch entities, pay groups, and systems to ensure accuracy, compliance, and scalability as the company grows.
Key responsibilities include:
- Execute end-to-end Dutch payroll in Nmbrs (monthly, off-cycle, holiday allowance, year-end close, jaaropaven, payroll calendar)
- Ensure Dutch payroll tax and social security compliance (loonheffingen, employee insurance, Zvw premiums, WKR, loonaangifte to Belastingdienst, corrections)
- Administer complex pay items: 30% ruling, expatriate arrangements, equity income taxation (RSU/options), pension contributions, sick leave, statutory leave, termination settlements, wage garnishments, taxable benefits-in-kind
- Run and reconcile shadow payrolls for internationally mobile employees (inbound assignees, cross-border workers, outbound Dutch employees)
- Serve as backup for international payrolls: maintain working knowledge of country calendars, providers, controls; support pay cycles during absences, peak periods, year-end
- Lead root-cause analysis for payroll failures and design durable fixes
- Drive process harmonization and simplification to reduce manual steps, handoffs, rework, and off-cycle runs; leverage Nmbrs functionality and integrations
- Lead payroll execution during transitions (new entities, provider/system changes, restructures/M&A)
- Ensure clean payroll accounting with consistent journals, accruals, reversals, reconciliation standards
- Monitor preventative controls and SOX-aligned payroll controls; improve audit readiness
- Act as escalation owner for complex or sensitive pay issues
- Partner with HR Ops, Finance, Legal/Compliance, Nmbrs, and international payroll providers
Requirements:
- Minimum 7+ years of Dutch payroll experience in complex, multi-entity environments (growth, change, hybrid in-house/outsourced models)
- Hands-on Nmbrs experience: end-to-end payroll execution, wage component configuration, journal mappings, loonaangifte management and corrections, reporting and integrations (HRIS, GL, pension/benefits providers)
- Deep working knowledge of Dutch payroll compliance: loonheffingen, social security, WKR, 30% ruling, expatriate taxation, shadow payroll, pension administration, sick leave, statutory leave, termination settlements, year-end reporting
- Working knowledge of international payroll (running or overseeing outsourced country payrolls); readiness to act as backup for other company payrolls
- Strong payroll controllership skills: design controls, enforce segregation of duties/approvals, ensure audit-ready evidence
- Proven capability improving payroll processes (standardization, automation enablement, reducing manual effort and errors) and leading transitions with structured planning and issue resolution
- Strong payroll accounting knowledge and experience working with Finance during close and audits
- Excellent stakeholder management; comfortable as escalation owner and payroll authority
- Fluent English and professional working proficiency in Dutch (statutory correspondence, legislation, provider documentation are in Dutch)
Bonuses:
- Dutch payroll qualification (PDL and/or VPS) and/or Nmbrs certification
- Experience with international payroll providers/aggregators and multi-country operating models (SLAs, KPIs, remediation)
- Experience operating payroll controls in SOX-compliant, US-listed company environment
- Experience with equity compensation payroll (RSUs/options), including cross-border cases and trailing tax liabilities
- Experience supporting Global Mobility programs: shadow payroll setup, tax equalization/protection, hypothetical tax, gross-ups, year-end assignee reconciliations
- Experience translating statutory/operational requirements into system/workflow requirements (e.g., Nmbrs–HRIS–GL integrations)
- Project management certification or comparable cross-functional initiative leadership experience
