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Nebius is a Nasdaq-listed AI cloud infrastructure company headquartered in Amsterdam with 1,500+ employees and R&D hubs across Europe, North America, and Israel. The company builds full-stack AI cloud platforms for developers and enterprises, handling everything from data and model training through production deployment.
The Senior Payroll Specialist for APAC will own end-to-end payroll execution for the company's APAC entities while playing a hands-on role in US payroll support. This is a strategic individual contributor role focused on harmonizing, simplifying, and continuously improving payroll operations across multiple countries, entities, pay groups, payroll providers, and systems.
Key responsibilities include:
- Own complete payroll execution for APAC entities across all jurisdictions, defining consistent execution standards that meet statutory and employment requirements
- Ensure statutory compliance across APAC (income tax withholding, social security, provident fund contributions, employer levies, monthly/annual filings, employee tax certificates, new-country registrations, authority notice resolution)
- Administer complex pay items: statutory bonuses, gratuity, leave encashment, full-and-final settlements, equity income taxation (RSU/options), benefits deductions, taxable perquisites, expatriate/cross-border arrangements
- Support US payroll alongside the US payroll owner: process multistate pay cycles, own assigned US payroll calendar workstreams, share W-2 year-end delivery, provide full continuity during peak periods and absences
- Drive process harmonization and simplification across APAC to reduce manual steps, handoffs, rework, and off-cycle runs
- Lead payroll execution during transitions (new countries/entities, vendor changes, system migrations, restructures/M&A)
- Maintain clean payroll accounting with consistent journals, accruals, reversals, and reconciliation standards across entities and currencies
- Monitor and improve preventative controls including SOX-aligned payroll controls; enhance evidence pack quality and audit readiness
- Govern payroll providers against agreed SLAs and KPIs; drive remediation when service quality falls short
- Lead root-cause analysis for recurring payroll, accounting, or service failures; design and implement durable fixes
- Act as escalation owner for complex or sensitive pay issues; provide authoritative explanations to senior stakeholders
- Partner with HR Ops, Finance, Legal/Compliance, benefits providers, and payroll vendors on scalable operating models
- Provide training and guidance to new team members as needed
The role requires strong systems thinking, bias for prevention, ability to influence without authority, comfort with ambiguity and change, and reliability across time zones.
REQUIREMENTS:
- 7+ years of payroll experience spanning both APAC and US payrolls
- Multi-country scope experience with in-country providers in complex environments (growth, change, or hybrid in-house/outsourced models)
- Deep working knowledge of payroll and employment-tax compliance across APAC jurisdictions, including India: statutory withholding, social contributions, statutory bonuses, terminations, year-end reporting, expatriate/cross-border considerations
- Working knowledge of US payroll fundamentals (multi-state withholding, FICA/FUTA/SUI, W-2 year-end) and readiness to act as designated US backup with US working hours overlap capability
- Strong payroll controllership skills: ability to design controls, enforce segregation of duties/approvals, ensure audit-ready evidence
- Proven capability improving payroll processes (standardization, automation enablement, reducing manual effort and errors)
- Strong payroll accounting knowledge including multi-currency environments; experience working with Finance during close and audits
- Demonstrated ability to lead transitions (vendor/system/new country or entity) with structured planning and issue resolution
- Excellent stakeholder management across time zones and cultures; comfortable acting as escalation owner and payroll authority
BONUS QUALIFICATIONS:
- Hands-on experience with multi-country payroll platforms or aggregators and their HRIS/GL integrations
- Experience operating payroll controls in SOX-compliant, US-listed company environment
- Hands-on US payroll processing experience, ideally in shared-services or follow-the-sun support model; knowledge of US statutory requirements at Federal, State, and local levels
- Experience with payroll operating models and vendor governance (SLAs, KPIs, remediation)
- Experience translating statutory/operational requirements into system/workflow requirements
- Project management certification or comparable experience leading cross-functional initiatives
