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Salary: USD 75,000 - 85,000 / annual
Airspace is a tech-enabled freight forwarder specializing in time-critical logistics, delivering mission-critical packages (organs for transplant, aircraft parts, semiconductors) faster and more transparently than traditional carriers. The company uses AI and machine learning to coordinate logistics across a global network of drivers and airlines, and has raised over $140M from leading investors including Telstra Ventures, HarbourVest Partners, and Scale Ventures.
As Senior Payroll Analyst, you will own global payroll operations across all Airspace entities and Employer of Record platforms, ensuring accurate, on-time processing while maintaining compliance with tax, social security, and retirement requirements across every territory the company operates in. You will be the trusted payroll partner for employees worldwide, responding to inquiries with professionalism and accuracy, and building trust through clear communication and timely issue resolution.
Key responsibilities include:
**Payroll Operations & Accuracy:** Process global payroll across multiple entities and EOR platforms with 100% accuracy and on-time delivery. Manage compensation, health benefits, and retirement plan administration across multiple jurisdictions. Maintain accurate payroll checklists, country-specific SOPs, and documentation. Complete monthly retirement and benefits audits with 100% accuracy.
**Global Payroll Expertise & Compliance:** Maintain working knowledge of international tax, social security, and retirement landscapes across all operating territories. Proactively flag regulatory changes requiring payroll configuration updates. Own timely filings and registrations with US and international statutory agencies. Coordinate with local in-country service providers. Manage relationships with payroll vendors and external partnerships. Maintain strong payroll controls including approval workflows, segregation of duties, and audit trail reviews. Lead efforts to automate and scale payroll operations.
**Process Improvement & Cross-Functional Partnership:** Partner with HR, Finance, and Legal to establish and refine global payroll best practices. Manage payroll-related notices including wage garnishments, tax notices, agency audits, and statutory workforce reporting. Bring at least one payroll process improvement to the table each quarter. Support US and international payroll transformation efforts including automation initiatives. Communicate payroll matters clearly to colleagues and senior leadership.
You will report to the Manager of Payroll & Human Resources and work as an individual contributor, partnering closely with HR, Finance, and local in-country payroll providers. Pacific time zone hours are preferred.
**Requirements:**
- 3+ years of experience as a payroll specialist or administrator, including international payroll or payroll across multiple organizations/entities and pay cycles
- Excellent attention to detail, exemplary organization skills, strong written and verbal communication skills across teams and time zones
- Technology savvy with hands-on experience in HRIS systems (Rippling, MTH Numbers, Vistra experience a plus)
- Independent and resourceful, with judgment to recognize what merits escalation and initiative to communicate clearly
- Ability to manage multiple competing priorities in a dynamic, fast-paced environment
- Intellectual curiosity, drive to improve, and willingness to learn from mistakes
- Collaborative, selfless approach to teamwork
- Familiarity with statutory payroll mechanics in several of the following: garnishments, UK PAYE and pension management, Netherlands Zvw contributions, Singapore CPF, Malaysia SOCSO/EPF, general LATAM social security, contractual versus at-will employment, FLSA classifications
- Knowledge of GDPR, ERISA, HIPAA, COBRA, and emerging regulatory issues preferred
- Experience calculating and processing variable compensation including bonuses, commissions, incentives, and supplemental earnings while ensuring accuracy and compliance with local payroll regulations
