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Viz.ai is the leader in AI-powered Care Pathways, deployed in 2,000 US hospitals and trusted by major life sciences companies. The platform combines real-time clinical data with clinician engagement to detect disease earlier, coordinate care teams, and accelerate treatment delivery. Viz.ai was the first company awarded CMS reimbursement for AI and ranks #1 in Healthcare AI Platform by hospitals in Black Book Research.
You will serve as Senior Executive Assistant supporting 3+ senior executives on a fast-moving leadership team, operating remotely across the US with executives also working across Israel. This is a strategic role focused on protecting executive time and ensuring commitments stay on track at the pace of a transformative healthcare company.
Key responsibilities include: managing complex, constantly evolving calendars with strategic priority judgment; planning domestic and international travel to hospitals, partners, and life science customers; attending executive meetings to capture notes and action items, then tracking closure; monitoring executive priorities, commitments, and deadlines across the business to surface risks early; preparing materials using Google Suite (Docs, Sheets, Slides) and other presentation tools; designing and running executive offsites, leadership meetings, and team events; building AI-powered workflows to eliminate manual work (meeting summaries, briefs, follow-up tracking) and sharing best practices with other EAs; managing correspondence, expenses, research, and logistics; handling confidential information with discretion; and backing up other executives and supporting People Team initiatives as needed.
Success means executives spend time only on decisions only they can make, nothing slips, and you stay one step ahead, using judgment to push back on calendar requests that don't serve priorities. You'll work across time zones with a global team and care about the mission of delivering faster, better patient care.
REQUIREMENTS:
- 5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare
- Proven ability to manage complex calendars, travel, and priorities for multiple executives simultaneously
- AI fluency in daily work; active user of Claude, ChatGPT, and similar tools to streamline workflows
- Strong Google Suite skills; Slack and Brex experience preferred
- Excellent written and verbal communication
- Experience working with global, remote teams; flexibility for US and Israel time zone coverage
- Sound judgment with confidential information
NICE TO HAVE:
- Experience planning executive offsites and leadership events
- Experience building or documenting workflows and automations for executive teams
