SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Okta is seeking a strategic, highly proactive Senior Executive Assistant to serve as the operational right hand to the Chief Product Officer. This role optimizes executive bandwidth, drives team cadence, and manages complex logistics across the global product organization.
Key responsibilities include:
Calendar & Cadence Management: Proactively manage a multi-time-zone calendar (PST through EST), protecting critical deep-work time for product strategy while balancing internal syncs, customer engagements, and speaking duties. Triage and evaluate incoming speaking invitations (keynotes, panels, podcasts, town halls), coordinating presentation prep and travel logistics.
Meeting & Event Production: Own end-to-end execution for monthly product leadership meetings, including agenda setting, content consolidation, tech logistics, and action item tracking. Lead planning and execution for company/leadership onsites, regional gatherings, executive retreats, and product summits. Coordinate high-value customer briefings, Customer Advisory Board sessions, and enterprise escalations.
Executive Communications & AI-Driven Efficiency: Utilize generative AI tools (ChatGPT, Claude, Gemini, Copilot) to draft and refine internal communications, meeting summaries, briefing documents, and email responses matching the CPO's tone. Proactively identify repetitive workflows and implement AI-driven automation to increase operational speed. Organize seamless domestic and international travel for multi-city hub visits and events. Handle sensitive information regarding product roadmaps, organizational updates, and acquisitions with complete confidentiality.
The ideal candidate brings 7+ years of administrative support experience, with 3+ years directly supporting a C-level or SVP executive in high-growth enterprise SaaS or security. Practical proficiency with generative AI tools and modern automation platforms is essential. Proven track record planning high-impact executive offsites and multi-day events required. Ability to work hybrid from one of Okta's core hubs (SF, Seattle, Chicago, NYC, or Toronto) with skill managing multi-time-zone schedules and cross-border logistics.
