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Salary: USD 82,000 - 92,000 / annual
1stDibs is a global online marketplace connecting design lovers to over one million extraordinary pieces—furniture, fine art, jewelry, and fashion. The company is building a new business unit around curated, high-touch events and programming for its trade, seller, and consumer communities.
As Senior Associate, Experiences & Events, you will be the operational backbone of this initiative, ensuring strategic concepts become flawlessly executed, memorable experiences. You will own day-to-day execution and production logistics for 2–4 flagship experiences per cycle, driving operational precision from vendor contracts to post-event reconciliation. You'll serve as the central operational point of contact across Sales, Marketing, Trade, and Operations to keep cross-functional stakeholders aligned and on schedule.
Key responsibilities include:
**Event Production & Operational Excellence**
- Own day-to-day coordination for flagship events across discovery, planning, and execution phases.
- Manage vendor relationships, including contract review, deliverables, timelines, and invoicing for venues, catering, A/V, and production partners.
- Build and track event budgets, manage vendor payments, and handle post-event financial reconciliations.
- Develop comprehensive run-of-show documents, production schedules, and brief materials for internal leaders and external partners.
- Oversee on-site event logistics, setup, registration, staffing, and live troubleshooting.
**Research & Attendee Insights**
- Assist in organizing customer discovery interviews, including scheduling, note-taking, and synthesizing feedback.
- Track and organize post-event survey data and metrics in shared systems to measure success and inform future strategy.
- Maintain competitive research on experiential trends across the luxury and art/design sectors.
**Cross-Functional Coordination**
- Partner with the Experiences Program Manager on staffing allocations, resource planning, and timeline tracking.
- Coordinate activation details, asset delivery, and on-site execution for brand partners and sponsors.
- Collaborate with Marketing on post-event asset collection and content amplification logistics.
You will help shape the operational roadmap of a brand-new business unit from the ground up, proactively spotting bottlenecks and proposing creative solutions in a fast-paced environment.
**Requirements**
- 3+ years of professional experience in event production, experiential marketing, program management, or partnership activation.
- Meticulous attention to detail with a track record of managing complex timelines, budgets, and vendor contracts without missing a beat.
- Excellent written and verbal communication skills; comfortable presenting to and coordinating across multi-disciplinary global teams.
- Proficiency with Google Workspace, project management platforms (Asana), and data/spreadsheet tracking tools.
- High level of agility and comfort navigating ambiguity to keep projects moving forward seamlessly.
**Nice to Haves**
- Prior experience coordinating luxury, e-commerce, art, fashion, or interior design events.
- Familiarity with sponsorship activations, partnership logistics, or event analytics platforms.
