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Notion is a collaborative AI workspace where teams and agents think together. The company is building a unified platform where knowledge, projects, meetings, and AI tools coexist, enabling faster and clearer work. Millions of individuals, small teams, and large companies use Notion to run their operations.
The People Team at Notion is responsible for hiring exceptional talent and building a generational company. We are seeking a Recruiting Coordinator in our Tokyo office to partner with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience.
In this role, you will be one of the first and most consistent touchpoints candidates have with Notion. You will manage candidate communications, answer questions, and resolve issues to ensure every interaction feels organized, respectful, and intentional. You'll collaborate closely with Recruiters and Hiring Managers to continually refine hiring processes.
You will coordinate and schedule a high volume of interviews across multiple time zones, primarily supporting Go-To-Market teams, including remote interviews and onsite panels. You'll balance speed with attention to detail, anticipate needs, and communicate proactively to keep candidates and interviewers aligned. You'll manage logistics, materials, and feedback loops, and troubleshoot day-of changes and scheduling conflicts with a calm, solutions-oriented approach.
This role is designed for someone early in their recruiting career who wants to build strong fundamentals. Over time, you'll gain exposure to how Notion plans, executes, and scales hiring. With team support, you could take on light sourcing work, talent branding projects, process improvements, and additional ownership as your skills grow, creating a foundation for future growth in recruiting, operations, or people-focused roles.
Notino employees are customer zero in bringing the future of work to life. The company cares about craft, building things that last, and the belief that great work is fundamentally human. The goal is not just to ship features, but to set the standard for how humans work together in the AI era.
REQUIREMENTS:
- At least 1–2 years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
- Strong organizational and prioritization skills, with a proactive, reliable approach and thoughtful attention to detail
- A growth mindset, with willingness to take ownership of mistakes, learn from feedback, and refine processes
- Steady, calm approach in fast-moving environments
- Ability to navigate ambiguity with optimism
- Clear, kind, and professional communication skills to represent Notion to a large and diverse group of candidates
- Fluency in Japanese and business-level English proficiency, with ability to communicate effectively with candidates and colleagues in both languages
- Curiosity about AI and willingness to adopt AI tools to work smarter and deliver better results
NICE TO HAVES:
- Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling
- Experience with Ashby, Workday, Slack, and Notion
- Experience in a high-growth or startup environment
