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Medra is building a Physical AI Scientist platform—AI systems that can operate scientific instruments with human-level dexterity and autonomously analyze results and reason about next steps. The team includes engineers from Tesla, Amazon, SpaceX, and Neuralink, and operates with a collaborative, fast-moving culture that values both technical rigor and team cohesion.
As Recruiting Coordinator, you will own end-to-end interview scheduling and coordination across all roles and stages, expertly managing complex calendars, resolving conflicts, and ensuring every slot runs on time. You'll greet and manage candidate walk-ins with warmth and professionalism, handling on-site logistics and delivering an outstanding first impression. You'll serve as the team's Ashby power user, deeply optimizing pipelines, workflows, reporting, automations, and data integrity to enable faster hiring. You'll fluently leverage AI tools daily to automate repetitive tasks, improve candidate communications, enhance sourcing and screening support, and generate actionable insights. You'll maintain a healthy, accurate hiring pipeline and proactively surface issues or opportunities to keep requisitions on track. Finally, you'll partner closely with recruiters and hiring managers to deliver a seamless, high-quality candidate experience from first contact through offer.
The role is fully in-office in San Francisco and requires comfort with high-volume candidate walk-ins and a genuine enthusiasm for being the face of the recruiting process.
Requirements:
- 2–4 years of direct experience as a Recruiting Coordinator (previous RC experience is required)
- Deep, hands-on mastery of Ashby
- Strong AI fluency and real enthusiasm for using modern AI tools to make recruiting faster, smarter, and more scalable
- Proven comfort with in-person work and high-volume candidate walk-ins; confident, organized, and genuinely enjoy being the face of the recruiting process
- Exceptional organizational skills, attention to detail, and ability to juggle multiple calendars and priorities
- Warm, professional communication style and proactive, solutions-oriented mindset
