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Apex manufactures satellite buses (commercial spacecraft platforms) at scale, combining software, vertical integration, and hardware design for manufacturing. The company enables earth observation, communications, and other space-based applications.
As a Proposal Development Associate, you will support Apex's business growth by performing critical administrative and organizational tasks for the Proposal Development team. You will ensure team output is delivered on time and aligns with company policies and quality standards. This is a fast-paced role requiring independent decision-making, attention to detail, and the ability to manage competing priorities.
Key Responsibilities:
- Manage the Proposal Team's calendar of meetings, deadlines, and submission schedules
- Maintain response trackers and summary sheets
- Compile accurate and detailed meeting minutes for proposal kickoffs and status checks
- Update team process documentation and ensure consistent adherence to processes
- Proactively outreach to key stakeholders on proposal team projects to mitigate risk
- Develop a work cadence that demonstrates efficiency, quality, and collaboration
- Align work with established guidelines and quality standards
- Produce high-caliber work on time, every time
The role involves wearing many hats and jumping into new business challenges while growing domain expertise. You will work cross-functionally with engineering, business development, marketing, and other teams under tight deadlines.
Requirements:
- 2+ years of administrative experience supporting a team
- Experience working with cross-functional teams (engineering, BD, marketing, etc.) under tight deadlines
- Meticulous, proactive, and highly organized
- Efficient at typing and word processing
- Clear communicator (synchronous/asynchronous, in-person/virtual, written/spoken)
- Strong MS Office skills
- Coachable and team-oriented; ability to receive and offer constructive feedback
- Exceptional organizational skills and ability to manage multiple concurrent deadlines
- Direct experience in spacecraft or spacecraft-adjacent markets (nice to have)
Note: ITAR compliance required. Applicants must be U.S. citizens, nationals, lawful permanent residents, refugees, or asylees, or able to obtain required export authorizations.
