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Gimlet Labs is building a multi-silicon neocloud optimized for fast, efficient AI inference. The company combines large-scale compute infrastructure with an execution platform that partitions AI workloads and maps each stage to the hardware best suited to run it, working with foundation labs, hyperscalers, and AI-native companies.
As Project Coordinator for Hardware Partnerships, you will be a force multiplier for the Hardware Partnerships team. You will work closely with the Hardware Partnerships lead and partnership owners to organize and advance complex, parallel workstreams spanning technical evaluations, POCs, commercial negotiations, financing, supply, and deployment.
Key responsibilities include:
- Prepare partner meetings with current context, open items, decisions needed, and required inputs to maximize meeting effectiveness
- Capture actions, decisions, and commitments with clear owners and deadlines, then follow through to resolution
- Maintain accurate, current, and usable Notion partnership pages, trackers, and project information across the portfolio
- Track technical evaluations, POCs, commercial workstreams, and deployment milestones, keeping progress and upcoming commitments visible
- Coordinate dependencies and deliverables across Engineering, GTM, Supply Chain, Finance, Legal, Infrastructure, PMO, and partner teams
- Surface risks, blockers, overdue actions, and decisions early, using judgment about what to resolve directly versus escalate
- Build lightweight status updates and repeatable operating rhythms that reduce time partnership owners spend on context reconstruction and follow-ups
- Take ownership of smaller projects or workstreams as your context and capability grow, with clear scope and accountability
In the first 12–18 months, you will establish operating cadences, maintain visibility across a complex partner portfolio, and progressively own larger workstreams.
Qualifications and fit:
- Exceptional organization and follow-through, with ability to manage multiple parallel threads
- High attention to detail while keeping most important priorities in view
- Strong written and verbal communication; ability to turn messy discussions into clear actions and concise updates
- Sound judgment and discretion; knowing when to act independently and when to escalate
- Ability to adjust quickly as priorities, information, and deadlines change
- High agency and proactive approach to noticing gaps, solving problems, and closing the loop
- Learning agility and curiosity; ability to build context across technical, commercial, and operational topics
- Comfort working across functions and following up persistently and professionally with busy internal and external stakeholders
Strong candidates may also have:
- Experience in project or program coordination, team operations, or executive support
- Experience maintaining Notion or similar collaboration and project-tracking tools
- Experience in hardware, AI infrastructure, cloud, or another technology company
- Experience supporting technical teams or coordinating complex cross-functional projects
- Experience in partner- or customer-facing work, including meeting preparation and tracking external commitments
