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Salary: USD 60,000 - 75,000 / annual
EC Electric seeks a Project Coordinator 2 to provide high-level coordination support across construction projects, partnering closely with Project Managers and Assistant Project Managers. This role is central to accurate project documentation, billing administration, and contractual compliance.
Key responsibilities include:
- Supporting project start-ups and close-outs
- Managing project documentation tracking, including bid tracking logs, subcontract checklists, and compliance requirements (certificates of insurance, bonds, certified payroll, OCIP/CCIP, affidavits)
- Processing monthly lump sum and time-and-materials billings for subcontracts valued $100K–$5M, including pay applications, schedules of values, lien waivers, and audit-ready documentation
- Creating and maintaining submittal packages, coordinating with vendors and subcontractors for project data sheets
- Logging and tracking insurance, bonding, permits, submittals, RFIs, change orders, correspondence, and drawings
- Preparing correspondence, proposals, meeting notes, and O&M manuals
- Processing electrical permits and plan reviews with supporting documentation
- Assisting with RFIs, material orders, tiered subcontract creation, and change management
- Supporting pre-construction planning and bid/change order development
- Providing front desk relief and administrative support as needed
The role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple projects simultaneously while maintaining compliance with construction contracts and regulatory requirements.
Requirements:
- Proven experience supporting Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects
- Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, certificates of insurance, bonding, lien waivers, permits, and specification review
- Hands-on experience managing monthly lump sum and T&M billings for subcontracts ranging from $100K–$5M, including pay applications, schedules of values, invoicing accuracy, and audit-ready documentation
- Highly skilled in preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs; ability to coordinate with vendors, subcontractors, and internal teams
- Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, or related field (or equivalent hands-on experience)
