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Salary: USD 75,000 - 125,000 / annual
Veeva Systems, a mission-driven public benefit corporation and pioneer in industry cloud for life sciences, is seeking an experienced Employee Event Program Manager. The company surpassed $3B in revenue last fiscal year and operates as a Work Anywhere organization supporting flexible work arrangements.
In this role, you will streamline, centralize, and lead the planning, coordination, and execution of internal employee events and programs globally. You'll serve as a strategic partner to internal teams and leaders, offering hands-on guidance for planning group offsites, improving the company merchandise experience, and encouraging meaningful connections across the organization through local community events.
Key responsibilities include:
- Sourcing, evaluating, and managing external vendors for team offsites, ensuring alignment with group size, objectives, and budget
- Leading contract negotiations with hotels, transportation providers, restaurants, and other event partners to secure favorable terms and pricing
- Tracking vendor performance and maintaining a database of trusted partners
- Partnering with facilities teams to support on-site event setup, signage, and workspace accommodations
- Working closely with internal managers to align event goals
- Facilitating event debriefs and gathering feedback to continuously improve processes
- Evaluating existing vendor relationships and merchandise offerings to ensure high-quality swag experiences
- Coordinating approval processes for local community holiday and summer parties throughout the globe
Veeva's values center on Do the Right Thing, Customer Success, Employee Success, and Speed. The company is committed to making a positive impact on customers, employees, and communities.
Requirements:
- 5+ years of experience in planning, executing, and evaluating events and meetings
- Demonstrated ability to negotiate contracts, manage vendor relationships, and secure favorable terms with venues and suppliers
- Proactive identification of trends, anticipation of needs, and ability to build events aligned with internal customer needs
- Excellent organizational skills with experience managing multiple projects simultaneously and strong attention to detail
- Built collaborative cross-functional partnerships within business environments
- Comfortable advising and pushing back appropriately with managers at all organizational levels
- Demonstrated success in addressing challenges and adapting to unforeseen circumstances during event planning and execution
Nice to Have:
- Existing contacts and experience planning events in locations with US Veeva offices (Pleasanton, Boston, New York City, Columbus, Madison)
- Demonstrated experience building processes and vendor databases from the ground up
