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Tricentis is seeking a Procurement Specialist to support its global procurement operations from the Prague office (hybrid, 3 days in-office). This role manages the end-to-end procure-to-pay (P2P) process, balancing high-volume operational purchasing with strategic procurement initiatives.
Key Responsibilities:
**Procure-to-Pay Process Management**
Manage the full P2P cycle with meticulous attention to detail: process purchase requisitions in Zip, create and issue Purchase Orders, coordinate vendor confirmations, and collaborate with Accounts Payable for timely payment. Monitor and resolve purchasing issues from initiation through resolution. Manage contract signature workflows using DocuSign, ensuring timely execution and proper record retention. Balance high-volume operational requests with longer-horizon procurement projects.
**Sourcing & Supplier Negotiation**
Negotiate pricing, contract terms, and renewals in accordance with internal policies and procurement best practices. Proactively manage contract renewal timelines and engage business owners in advance of key deadlines. Conduct market research and solicit competitive vendor quotes to support sourcing decisions.
**Relationship Management**
Build and maintain strong relationships with preferred global suppliers and internal stakeholders. Notify internal customers and vendors of upcoming contract renewals and procurement milestones. Provide sourcing and procurement guidance to cross-functional teams (Legal, IT, Finance, Security & Risk, Marketing). Respond to stakeholder and vendor inquiries professionally and promptly. Act as the primary point of contact for procurement process questions. Provide training and guidance on procurement tools, policies, and procedures.
**Financial Reporting & Analysis**
Generate and maintain financial reports covering spend analysis, cost savings, and cost avoidance tracking. Create and update procedural forms and templates to support process consistency.
**Additional Duties**
Support employee and corporate travel needs. Assist in program and project management initiatives as required by the procurement function.
The ideal candidate is a self-starter who takes full ownership of work, balances operational responsibilities with strategic projects, and continuously seeks process improvements. They bring intellectual curiosity, strong attention to detail, a bias toward action, and genuine interest in how emerging technologies—including AI—can enhance procurement operations.
**Requirements**
3+ years of procurement, sourcing, or supply chain experience; demonstrated ability to work independently, self-prioritize, and take full ownership of projects from start to finish; strong attention to detail with a track record of accuracy in high-volume, fast-paced environments; proven ability to manage concurrent operational tasks and strategic procurement projects without sacrificing quality or responsiveness; fluency in English with strong written and verbal communication skills; solid business acumen with the ability to navigate complex, cross-functional environments; effective communication skills across oral, written, and presentation formats; Microsoft Excel experience; experience with procurement or P2P platforms (e.g., Zip, Coupa, SAP Ariba, or similar); genuine curiosity and a continuous improvement mindset.
**Preferred Qualifications**
Bachelor's degree in Business, Supply Chain, Finance, or a related field; experience across multiple procurement categories including professional services, consulting, marketing, technology, and travel; familiarity with contract management tools; knowledge of procurement compliance requirements including vendor risk management and data privacy considerations; exposure to AI tools or automation platforms relevant to procurement; experience driving or contributing to process improvement initiatives within a procurement or operations function.
