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Onebrief builds AI-powered collaboration and workflow software for military planning and operational coordination. This role supports the Financial Operations Manager as a Procurement Specialist, serving as the operational backbone for Onebrief's procurement function.
You will own the day-to-day procurement operations with a primary focus on standardizing vendor contracts and records in Zip (the company's procurement platform), making it the single source of truth for vendor data. Key responsibilities include:
- Locating, auditing, and uploading executed vendor contracts into Zip with complete and accurate records
- Populating vendor metadata (contract terms, renewal dates, owners, spend category) and configuring the renewal module for automatic tracking
- Supporting the full procurement lifecycle: purchase requests, approvals, purchase orders, and vendor onboarding
- Handling day-to-day procurement requests and vendor negotiations
- Maintaining current vendor records including contracts, W-9s, and compliance documentation
- Proactively tracking contract renewals and coordinating with business units ahead of deadlines
- Partnering with IT, GRC, and Legal to keep compliance records current
- Training the organization on procurement policies and Zip usage to drive adoption
- Continuously optimizing Zip workflows for a fast, intuitive user experience
This is an individual contributor role with no direct reports. Success in the first six months means making Zip a reliable vendor source of truth, establishing a proactive renewal cadence, becoming the go-to for purchasing execution, implementing clear org-wide processes with training, and streamlining workflows for ease of use.
Onebrief was founded in 2019 and is valued at over $2 billion, backed by General Catalyst, Battery Ventures, Insight Partners, Sapphire Ventures, and Human Capital. The team is distributed globally, with some members working remotely and others embedded in operational environments.
REQUIREMENTS:
Minimum Qualifications:
- 2 to 4 years of experience in corporate indirect procurement operations, purchasing, or finance operations
- Hands-on experience with Zip or similar procurement/spend management platforms (Coupa, Airbase, Procurify); Zip experience strongly preferred
- Working knowledge of NetSuite and its connection to procurement and accounts payable
- Experience supporting budgeting, forecasting, or spend tracking
- Comfort working with messy, unstructured data (contract cleanup, record audits)
- Ability to train and communicate policy clearly to non-procurement stakeholders
- Ability to work independently, manage details, and build strong cross-company relationships
Preferred Qualifications:
- Experience at a growing SaaS or technology company
- Experience implementing or improving a procurement system or ERP integration
- Background in Finance or Accounting with accounts payable and expense classification experience
- Familiarity with SaaS procurement, software licensing, and vendor compliance
