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OpenAI's Procurement team is seeking a Procurement Operations Specialist to support subcontracting and intercompany purchasing and payment coordination for a growing deployment business. This role combines hands-on procurement operations with building and testing practical AI workflows to improve speed, accuracy and service as the business scales.
Key Responsibilities:
- Coordinate subcontracting and purchasing from intake through completion: prepare agreement and amendment inputs, track reviews and signatures, and execute approved purchase order (PO) requests and changes.
- Translate staffing, scope, term and engagement-value changes into coordinated updates to agreements, PO funding and billing schedules, keeping source documents and transaction records connected.
- Lead research and supplier issue remediation across contracts, POs, invoices and payments. Identify root causes, secure corrections, keep suppliers informed and provide AP with complete supporting evidence. Follow each issue through resolution.
- Serve as primary contact for intercompany invoice and payment status. Follow up with approvers, investigate stalled handoffs, and coordinate procurement and ERP system issues with AP, Accounting and Finance Systems. Keep stakeholders informed of progress.
- Own subcontracting workflow requirements for the deployment operations platform. Build practical AI support for intake, extracting terms, preparing drafts, comparing records and researching exceptions. Test outputs against current sources and validate calculations.
- Partner with Procurement Enablement and Finance Systems to improve workflows and integrations. Measure cycle time, rework, issue aging and time saved to prioritize improvements.
The role is based in San Francisco with a hybrid work model requiring three days per week in office (Monday–Wednesday). Note: Accounts Payable handles invoice processing and payments; Accounting owns accounting decisions.
Requirements:
- Hands-on experience in procurement, procure-to-pay, finance operations or related field, with a record of independently following work through to completion.
- Understanding of how agreements, approvals, PO funding, invoices and payments connect. Ability to investigate discrepancies, explain findings to suppliers and coordinate supported resolution with AP and Accounting.
- Practical AI fluency and experience improving workflows with automation. Ability to demonstrate what you built, how you validated results and what improved.
- Proficiency with spreadsheets and procurement or ERP systems. Ability to investigate transaction and workflow issues and coordinate fixes with system owners.
- Strong interpersonal skills: responsive service, careful listening and proactive communication with employees, suppliers and stakeholders. Sound judgment with incomplete information and urgent requests.
