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Bobyard is a venture-backed startup (backed by Primary, Pear, and 8VC) automating construction cost estimation using computer vision and NLP. The company is addressing a massive market—construction firms spend over $60B annually on cost estimates—by automating tedious "takeoffs" (manual measurement and counting from drawings), making the process 10× faster and reducing errors.
You will join the Operations team as People & Office Coordinator, serving as the operational backbone during a critical growth phase. This is a foundational role with real ownership and direct partnership with the CEO and ops team.
**Office Management:** Own day-to-day San Francisco office operations—keeping it stocked, organized, and a great workplace. Manage vendor relationships (supplies, facilities, F&B, equipment), coordinate team events and all-hands logistics, handle office contracts and subscriptions, and serve as the first point of contact for office needs. Coordinate mail, packages, deliveries, and visitor management.
**People Operations Support:** Support new hire experience end-to-end, including logistics coordination, system access, welcome materials, and Day 1 execution. Help roll out processes and company communications around policies, events, and new tools. Assist with engagement surveys, milestone recognition, and culture initiatives. Support compliance calendar tracking and flag key deadlines for trainings and filings.
**Administrative & Operational Coordination:** Provide calendar and scheduling support to the CEO, including travel booking and calendar maintenance. Draft communications and prep materials for leadership (meeting notes, follow-ups, internal updates). Own recurring operational tasks to ensure nothing falls through the cracks. Support cross-functional coordination, including SDR cohort administration and vendor follow-up. Maintain documentation and process records. Identify opportunities to systematize workflows.
This is a full-time, in-person role in San Francisco. You'll work in a fast-moving startup environment where priorities can shift and you'll have the opportunity to grow your career at the intersection of HR and operations.
**Requirements:**
- 1–3 years of experience in office management, operations coordinator, EA, or similar role
- Exceptionally organized with strong attention to detail and ability to manage multiple workstreams
- Proactive by nature; you notice what needs to happen and take care of it without being asked
- Strong written and verbal communication skills with a warm and professional presence
- Comfortable in fast-moving, sometimes ambiguous startup environments where priorities shift
- Experience with Google Workspace and Slack; comfortable picking up new tools quickly
**Nice to Have:**
- HRIS platform experience (Rippling a plus)
- Background in startup or high-growth tech environment
- Interest in growing within People Operations or HR over time
- Experience supporting onboarding, events, or culture programs
