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Salary: USD 112,000 - 132,000 / annual
Zūm is transforming student mobility through its Connected Mobility Experience (CMX) platform, serving over 6,500 schools in the $50 billion student transportation market. The company is backed by leading investors including Sequoia Capital, GIC, TPG, and Softbank, and has been recognized by Fast Company, CNBC, and the World Economic Forum for innovation.
As a Payroll Specialist reporting to the Sr. Manager of Payroll, you will own day-to-day payroll operations for 1,000+ hourly and salaried employees. Your responsibilities include processing payroll with adjustments, bonuses, reimbursements, corrections, and manual checks; administering union payroll per collective bargaining agreements (shift differentials, overtime, union dues); reviewing payroll data for accuracy in wage calculations, taxes, and deductions; maintaining compliance with federal, state, and local payroll regulations including tax filings and year-end activities (W-2s); performing regular payroll audits to identify and resolve discrepancies; preparing payroll reports and supporting documentation; responding to employee payroll inquiries; reconciling payroll registers each pay period and validating hours; collaborating with HR, Finance, and other teams on data accuracy; conducting pre- and post-payroll audits to catch errors before disbursement; supporting internal/external audits and SOX compliance; documenting payroll internal controls; identifying process gaps and recommending improvements; and conducting periodic internal audits for FLSA, state wage law, and CBA compliance.
This is a hybrid role based in Redwood City, CA, requiring 3 days per week onsite (Monday, Tuesday, Thursday). The company will only consider candidates already located in the Bay Area.
REQUIREMENTS:
- 3–5+ years of payroll processing experience
- Working knowledge of payroll practices, compliance requirements, and multi-state payroll processing
- Experience with payroll systems such as ADP (Workforce Now or Lyric) and time & attendance systems
- Advanced Excel skills (pivot tables, VLOOKUPs, data validation) for reconciliation and auditing
- Working knowledge of FLSA and IRS payroll tax regulations
- Familiarity with payroll reporting and account reconciliations
- Proficiency in Google Workspace or similar tools
- Strong attention to detail, organizational skills, and ability to manage deadlines
- Effective communication and problem-solving skills
- Associate's or Bachelor's degree in Accounting, Finance, or Business (or equivalent experience)
- Experience in a fast-paced or high-growth environment is a plus
- Exposure to collective bargaining agreements is preferred
- FPC/CPP designation is a plus
