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Nebius is building a full-stack AI cloud platform for the global AI economy, supporting developers and enterprises from data and model training through production deployment. The company is Nasdaq-listed, headquartered in Amsterdam, with 1,500+ employees and R&D hubs across Europe, North America, and Israel.
The Operations Specialist role is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases. This position acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams.
Key responsibilities include:
- Supporting procurement-related processes including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers
- Managing document handling involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
- Coordinating agreements, reconciliations, reports, and other operational documents for internal and external counterparties
- Processing reports and verifying completeness, accuracy, and correct formatting according to internal standards
- Working closely with Accounts Payable teams to support transaction processing and resolve discrepancies
- Interacting with cross-functional teams including Legal and Accounting to address operational issues and ensure smooth workflows
- Advising internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
- Participating in special projects and cross-functional initiatives as required
The role requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
**Requirements:**
- 1–2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes
- Experience with document management and operational workflows involving internal teams and external counterparties
- Working knowledge of accounts payable processes
- Strong organizational and time-management skills
- Proficiency with Microsoft Office (Excel, Word, Outlook) and ability to learn new systems quickly
- Excellent written and verbal communication skills
- Proactive, solution-oriented approach to operational issues
- Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion
- Self-driven and accountable, with ability to prioritize tasks and manage competing priorities effectively
