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Broccoli AI is building AI teammates for plumbing, HVAC, and electrical contractors. The company has grown to $15M+ ARR in under two years and is backed by Khosla Ventures and Y Combinator.
As Office Manager, you will be the operational backbone of the San Francisco office, partnering closely with People Ops to ensure smooth day-to-day operations and exceptional experiences for employees and customers.
Key responsibilities include:
- Inventory & Swag: Pack, organize, and coordinate inventory with marketing on swag needs.
- Kitchen & Office Stocking: Maintain full stock of beverages, snacks, and supplies; keep common areas tidy.
- Food Ordering: Facilitate daily office food ordering, coordinate with vendors, accommodate dietary needs, manage delivery logistics, and track budgets.
- Facilities & Vendors: Serve as primary contact with building maintenance and landlords; coordinate cleaning, repairs, and track issues to resolution.
- Events & Logistics: Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.
- People Support: Work with People team on seating assignments, desk setup, and team celebrations (birthdays, anniversaries).
- Budget & Expenses: Track and maintain SF office expenditures within budget.
- Health, Safety & Compliance: Maintain first aid kits, manage building access, ensure fire safety and accessibility standards, and support California office compliance.
- Travel & Scheduling: Support team travel logistics, manage conference room calendars and scheduling.
- Internal Communications: Draft office announcements, maintain shared resources, serve as liaison between leadership and staff.
- General Operations: Order office supplies, manage vendor relationships, handle mail and packages, support ad hoc projects.
Requirements:
- 2+ years in an office coordinator, operations, or administrative role
- Exceptionally organized with strong attention to detail
- Proactive self-starter who anticipates needs before they become problems
- Strong communicator comfortable working with vendors, building management, and internal teams
- Comfortable with physical tasks including unpacking, assembling boxes, and light lifting
- Experience with FedEx, UPS, or similar shipping platforms preferred
- Positive, can-do attitude and genuine love of keeping things running smoothly
