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Salary: USD 95,000 - 120,000 / annual
Prime Intellect is building the open superintelligence stack—infrastructure for frontier AI labs. The company has raised $150M from top-tier investors including Founders Fund, Radical Ventures, NVIDIA, and notable operators from companies like Ramp, Perplexity, OpenAI, and Databricks. With ~60 team members headquartered in San Francisco and distributed globally, Prime Intellect is creating open-source models and full-stack platforms for post-training at frontier scale.
As Office Manager, you will own the day-to-day operations of the San Francisco headquarters and help orchestrate the in-person moments that unite a globally distributed team. This is a high-trust, high-autonomy role reporting to the Executive Business Partner, fully onsite five days per week.
Key responsibilities include:
**Office Operations:** Drive the office move end-to-end (vendors, logistics, onsite needs); manage SF HQ daily operations (space, kitchen, furniture, supplies, mail, packages); conduct daily walkthroughs for cleanliness, safety, and compliance; serve as primary contact for building management and facilities vendors; manage access control and visitor registration; support equipment, printers, monitors, and conference room tech in partnership with IT; maintain desk assignments and meeting room bookings; support purchasing and vendor invoices.
**Onsites, Offsites & Events:** Plan and execute company onsites and offsites (venues, housing, travel, catering, activities); support executive leadership offsites, conferences, and customer visits; organize happy hours, dinners, celebrations, and events in SF, New York, and Berlin; manage event vendors.
**Travel & Executive Support:** Book and coordinate team travel for offsites and events; support international travelers with logistics (ESTA, visa invitation letters); back up the Executive Business Partner during PTO and peak periods (calendars, travel, expenses, ad-hoc needs).
**Workplace Experience:** Host guests and shape the in-person experience for visitors, candidates, and customers; run employee experience programs and track team milestones; help manage the Shopify store and merchandise.
You will own how Prime Intellect works in person—the office, the events, the moments that turn a distributed team into one—at a company where the people walking through the door are among the best researchers and engineers in the world. You will work directly with leadership on a small team with no layers between you and the work, with real room to grow into workplace operations, events, or people operations as the company scales.
**Requirements:**
- 3+ years in office management, workplace operations, hospitality, or event coordination, ideally at a fast-growing startup
- Hands-on experience planning multi-day offsites or events for 30+ people
- Fluency with Google Workspace, Slack, and Notion; comfortable with laptops, docks, and conference room tech
- Ridiculously organized, with strong follow-through and attention to detail
- Warm, unflappable, and great with people at every level
- Comfortable with shifting priorities and making decisions autonomously
- Sound judgment with confidential information
- AI-native in how you work: you use LLMs and automation to take repetitive work off your plate
- Based in SF and able to be fully onsite five days a week; able to lift up to 25 lbs
**Bonus qualifications:**
- International travel and group housing logistics
- Experience with access control or visitor management systems
- Experience managing an office move or build-out
- Experience with Shopify
