SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Havoc AI, a leader in all-domain collaborative autonomy for military and commercial autonomous systems, is seeking an Office Manager for its operational headquarters in North Kingstown, RI. Founded in 2024 and headquartered in Providence, Rhode Island, Havoc develops software-defined hardware that enables autonomous systems across sea, air, and land to sense, decide, and act together in complex environments.
As Office Manager, you will be the operational center of Havoc's workplace experience, responsible for keeping the office running smoothly, efficiently, and professionally. You will own critical details including shipping and receiving, events, visitor management, and day-to-day office operations. This role combines workplace operations with hands-on executive and event support, creating a polished experience for employees, candidates, customers, partners, and visitors.
Key responsibilities include:
- Managing day-to-day office operations: maintenance, repairs, utilities, furniture, supplies, shared spaces, security systems, and overall workplace readiness
- Vendor and administrative management: coordinating with property management, contractors, cleaners, and other vendors; managing service schedules, contracts, invoices, and expenses
- Front desk and visitor experience: serving as the main onsite point of contact for all office visitors and managing visitor procedures
- Executive and event support: providing administrative and logistical support for executives, VIP visits, customer meetings, company events, and offsites
- Shipping and receiving: managing incoming and outgoing mail, packages, equipment, and deliveries
- Employee and workplace support: supporting office access, workspace setup, supplies, and day-to-day needs; maintaining conference rooms and common areas
- Cross-functional operations: communicating office updates and procedures, responding to unexpected needs, and improving office operations
Requirements:
- 1–3 years of experience in office administration, front desk operations, facilities coordination, hospitality, workplace operations, or related role
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and see tasks through to completion
- Proactive, resourceful approach to spotting and solving problems
- Strong written and verbal communication skills
- Professional, friendly, and service-oriented demeanor
- Discretion with confidential or sensitive information
- Comfortable with Microsoft Office, Slack, or similar workplace tools
- Must work onsite five days a week at North Kingstown, RI office
- Able to occasionally lift, move, or organize office supplies and equipment
- U.S. citizenship or U.S. person status (facility requirement)
Preferred skills include experience supporting fast-growing startups or technology companies, managing office repairs and maintenance schedules, familiarity with workplace safety and security procedures, and experience tracking office budgets and expenses.
