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Smallest.ai is seeking a hands-on Finance & Accounts Manager to own the books and day-to-day finance operations for Awaaz Labs Pvt. Ltd., the company's India entity. This is an individual contributor role with meaningful ownership, close collaboration with India and US teams, and the opportunity to build reliable finance processes as the company grows.
Key Responsibilities:
Accounting & Month-End Close: Own the accuracy and completeness of the India entity's books in Zoho Books. Drive month-end close including bank and balance-sheet reconciliations, accruals, provisions and supporting schedules. Review outsourced partner entries, resolve discrepancies and address recurring errors. Maintain intercompany reconciliations with the US parent and revenue recognition schedules for usage-based and committed-credit contracts.
Customer Billing & Contract Setup: Translate signed customer contracts into accurate customer records, pricing, billing terms and invoice schedules. Own the monthly invoicing cycle ensuring accuracy and timeliness. Work with Sales and Engineering to reconcile usage data, contracted rates and billing adjustments. Resolve billing queries and maintain supporting documentation.
Collections, Payables & Cash Visibility: Run collections follow-ups and ensure receipts are recorded and reconciled promptly. Publish accounts receivable aging and collection updates twice monthly. Prepare weekly vendor payment proposals with validated invoices and required approvals. Maintain visibility into cash balances and upcoming commitments through weekly cash position and short-term forecasts.
Monthly Reporting: Deliver the monthly India MIS package including P&L, balance sheet, cash flow and AR/AP aging. Prepare reporting schedules for US finance team group consolidation. Explain material movements and unusual balances clearly.
Partner Management & Compliance: Own the working relationship with the outsourced accounting partner. Maintain the finance and compliance calendar. Work with external advisers on GST, TDS, e-invoicing and payroll accounting. Coordinate audit readiness and document recurring processes.
Smallest.ai builds voice AI for real-world conversations. The role offers ownership from day one, close work with leadership and the US finance team, and visibility into the impact of financial discipline across the business.
Requirements:
- 4–7 years of relevant experience in accounting and finance operations; Chartered Accountant qualification preferred
- Experience independently owning the books and month-end close of an Indian private limited company
- Hands-on experience across customer invoicing, collections, vendor payables, reconciliations and MIS
- Working knowledge of Indian accounting requirements, GST, TDS and applicable e-invoicing requirements
- Strong proficiency in Excel or Google Sheets and practical experience with Zoho Books or comparable accounting system
- Strong attention to detail across invoices, payment proposals, reconciliations and financial reports
- Ability to work independently, prioritise deadlines and communicate clearly with internal and external partners
- Hands-on approach: comfortable reviewing work, preparing schedules and resolving operational issues
Experience That Would Help:
- Working in a SaaS, API, technology or usage-based revenue business
- Supporting an Indian subsidiary of a US or international company
- Managing outsourced accounting partners
- Handling intercompany accounting, foreign-currency transactions and group reporting
- Improving finance processes in a growing organisation
