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Higgsfield AI is a rapidly scaling generative AI company focused on AI-powered video creation and creative tools. The company has achieved $1B in annual revenue run rate, 30M+ users globally, and powers 390 Fortune 500 brands.
As HR Administrator, you will own the day-to-day HR operations for the Almaty office, ensuring full compliance with Kazakhstan labour law. Your responsibilities include:
- Prepare, issue, and maintain all HR documentation: employment contracts, amendments, internal orders, policies, leave records, and statutory documents in accordance with the Labour Code of the Republic of Kazakhstan.
- Manage the administrative side of employee onboarding and offboarding, including contract preparation, document collection and verification, and regulatory registrations.
- Maintain accurate and current personnel files and HRIS data for all employees.
- Track and administer vacations, sick leaves, business trips, and other absences with full compliance documentation.
- Support international employee relocations on the documentation side: employment formalities, work permits, and coordination with migration service providers.
- Prepare reports and data required by local authorities and internal stakeholders.
- Support audits, inspections, and internal reviews with complete, organized records.
- Collaborate closely with the HR team, accounting, and external advisors (legal, migration services) to maintain full HR compliance.
You will work in a high-energy, fast-moving environment where ownership, speed, and attention to detail are essential. The role requires discretion when handling confidential employee information and comfort navigating ambiguity in a rapidly scaling organization.
REQUIREMENTS:
- Hands-on experience in HR administration in Kazakhstan with solid practical knowledge of the Labour Code of the Republic of Kazakhstan.
- Proven experience preparing and maintaining employment contracts, orders, personnel files, and statutory HR records in full legal compliance.
- Experience with HRIS or similar systems and confident data management skills.
- High attention to detail and strong organizational skills.
- Excellent written and spoken English, Russian, and Kazakh.
GOOD-TO-HAVES:
- Experience with employment of foreign nationals in Kazakhstan (work permits, migration registrations, coordination with authorities).
- Experience in a fast-growing startup or international company.
- Familiarity with 1C:ЗУП or similar payroll/HR software.
