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Heaviside Industries builds multi-domain autonomous precision munitions for U.S. and allied special operations and conventional forces. The company designs precision munitions for GPS-denied and spectrum-jammed battlefields, with all engineering and manufacturing conducted in-house at their Los Angeles headquarters and Oslo office. Heaviside is backed by top-tier venture investors including Menlo Ventures and Flume Ventures.
As Facilities and Workplace Operations Manager, you will own day-to-day operations of the Los Angeles office, engineering, manufacturing, and related workplace facilities. You will ensure offices, conference rooms, kitchens, common areas, and workspaces remain organized, functional, clean, and appropriately stocked. Responsibilities include managing office supplies, snacks, beverages, kitchen inventory, furniture, equipment, and recurring workplace needs.
You will coordinate building maintenance, repairs, HVAC, electrical, plumbing, janitorial services, pest control, landscaping, security, and other facility services. You'll serve as the primary point of contact for landlords, property managers, contractors, vendors, and facilities service providers. You will review invoices and coordinate with Finance regarding vendor payments and recurring expenses, track operational spend, and identify opportunities to improve service, reduce unnecessary costs, and consolidate vendors.
Coordinating employee moves, workspace changes, office expansions, construction projects, and facility improvements will be core to your role. You'll ensure new employees have appropriate workspace, building access, equipment coordination, and office resources on their first day, partnering with HR and IT on onboarding and offboarding logistics.
As a defense contractor, you will support physical security requirements applicable to U.S. defense contractors. You'll work with Legal, IT, Security, and Compliance teams to implement facility and operational requirements related to export controls, ITAR, government contracting, cybersecurity, and controlled information. You'll support implementation of badging, key management, access-control systems, security cameras, visitor procedures, and other physical-security measures, and maintain appropriate operational records and documentation.
You will maintain emergency response procedures, evacuation plans, emergency contacts, first-aid supplies, fire extinguishers, and other safety equipment. You'll coordinate safety inspections and workplace safety initiatives, partner with leadership to maintain compliance with OSHA and other workplace safety requirements, and coordinate incident response for facility emergencies, outages, leaks, equipment failures, security issues, or other operational disruptions. You'll develop contingency plans for maintaining business operations during facility disruptions.
REQUIREMENTS:
- 5+ years of experience in facilities management, workplace operations, or a related role—ideally running an engineering, manufacturing, aerospace, defense, or technology facility
- Demonstrated experience managing vendors, contractors, budgets, and facility projects
- Strong organizational and project-management skills, with the ability to juggle multiple priorities and respond quickly to unexpected issues
- Strong judgment and discretion with confidential or sensitive information
- Excellent written and verbal communication; comfortable working directly with executives, engineers, contractors, landlords, vendors, and employees at all levels
- A hands-on, on-site owner with high attention to detail who anticipates problems before they happen and drives every issue to completion
- U.S. Person as defined by ITAR (22 CFR 120.62)
BONUS QUALIFICATIONS:
- Experience in aerospace, defense, advanced manufacturing, robotics, hardware, or another regulated industry
- Familiarity with government-contractor security practices, ITAR/export-control environments, CMMC/NIST requirements, or controlled information
- Experience leading office construction, tenant improvements, relocations, or other significant facility projects
- Experience with workplace safety, physical security, access control, and emergency planning
- Experience supporting rapidly growing organizations
