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Salary: USD 120,000 - 160,000 / annual
CHAOS Industries is a defense technology company founded in 2022 and backed by $1 billion in funding from leading investors including 8VC, Accel, and Valor Equity Partners. The company has 500+ employees across five global offices (Los Angeles, Washington D.C., San Francisco, San Diego, and London) and develops multi-product defense solutions powered by Coherent Distributed Networks (CDN™) for warfighters, commercial air operators, and border protection teams.
You will serve as a trusted executive assistant supporting multiple Engineering Leadership team members (Director-level and above). This is a strategic partnership role in a fast-paced, high-growth defense tech environment where you'll anticipate needs, manage complex schedules, and ensure seamless operations across the leadership team.
Key Responsibilities:
- Serve as a close partner to several Engineering Leadership team members, providing administrative and strategic support with professionalism and composure under pressure
- Own and manage multiple executive calendars: scheduling, prioritizing, and coordinating meetings across multiple time zones
- Coordinate executive travel and high-level meetings, handling all logistics and preparation materials
- Draft, edit, and organize reports, briefings, presentations, and communications for internal and external audiences
- Act as a liaison between executives and key stakeholders including team members, board members, government officials, and external partners
- Plan and execute executive-level events, board meetings, and offsites from start to finish
- Handle sensitive information with discretion and sound judgment
- Track action items on strategic projects, conduct research, and coordinate with cross-functional teams
Requirements:
- 6+ years of experience supporting leadership-level employees (Director and above), ideally in high-growth tech, aerospace, or defense environments
- Master multitasker with excellent organizational and prioritization skills
- Confident communicator in writing and verbally; able to craft polished executive materials and build rapport across diverse audiences
- Comfortable navigating high-stakes, fast-moving situations with discretion and professionalism
- Strong working knowledge of Microsoft Office (Outlook, PowerPoint, Excel); experience with project management tools is a plus
- Preferred: Familiarity with defense, aerospace, or tech industry; strong emotional intelligence and collaborative approach to building relationships across all levels
