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Salary: USD 110,000 - 175,000 / annual
Higgsfield AI is a rapidly scaling generative AI company focused on AI-powered video creation and creative tools. The company has achieved $1B in annual revenue run rate, serves 30M+ users worldwide, and powers 390 Fortune 500 brands.
You will serve as Executive Assistant to the CEO, providing comprehensive hands-on support across travel, logistics, personal, and administrative functions. This is a highly operational role requiring significant in-person presence and frequent international travel.
Key responsibilities include:
- Manage complex domestic and international travel logistics end-to-end: flights, hotels, visas, ground transportation, airport services, and multi-city itineraries
- Plan trips comprehensively, including destination research, meeting locations, restaurant selection, transportation timing, and logistics coordination
- Travel with the CEO across the U.S. and internationally to ensure smooth execution
- Coordinate meals, restaurant reservations, formal events, and guest logistics when the CEO is in San Francisco
- Anticipate CEO needs for meetings, interviews, events, and travel, ensuring all details are prepared in advance
- Coordinate closely with the CEO's family and the Office of the CEO on personal and travel logistics
- Respond quickly and effectively to plan changes and unexpected needs
- Track expenses carefully and ensure timely, accurate reconciliation through Ramp and other finance tools
- Maintain clear communication and share relevant context with the broader Office of the CEO
Note: Calendar management, board meetings, executive scheduling, and workplace operations are handled separately and are not part of this role. You will report to the Chief of Staff / Strategic Initiatives and work closely with the Office of the CEO.
Requirements:
- 5+ years of experience providing executive, principal, family office, or similarly high-touch support
- Significant experience managing complex domestic and international travel, including visas, multi-city itineraries, and last-minute changes
- Strong judgment, attention to detail, and ability to anticipate needs and solve problems quickly
- Excellent organizational skills and ability to manage multiple moving pieces simultaneously
- Calm, discreet, resourceful, and highly responsive under pressure
- Strong written and verbal communication skills; comfort communicating directly with vendors, partners, and internal teams
- Strong cost awareness and disciplined expense management
- Collaborative, transparent, and comfortable working closely with a Chief of Staff and broader executive support team
- Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco (minimum 3 days/week)
- Must be willing and able to travel frequently, including internationally
