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Salary: USD 100,000 - 140,000 / annual
Baselayer is rebuilding the identity and trust infrastructure layer for American business. The company fuses public records, IRS data, sanctions lists, web signals, and fraud telemetry from 2,200+ financial institutions into a business graph that resolves any business and the humans behind it in milliseconds. Trusted by over 20% of financial institutions in America, Baselayer is now extending into the agentic economy—building trust infrastructure for AI agents that transact at scale.
You will serve as Executive Assistant to the CEO, acting as their right hand and force multiplier. This is a highly visible role reporting directly to the CEO, working across every function of the company, with the board and investors, and with executives at major financial institutions.
Key responsibilities include:
**Calendar & Time Management:** Own the CEO's calendar end-to-end, prioritizing time against company goals and protecting focus time. Schedule and coordinate meetings across time zones with customers, investors, board members, candidates, and the team. Prepare the CEO for each day and week with agendas, briefing notes, and meeting context. Triage the CEO's inbox, flag what needs attention, and draft or respond on their behalf where appropriate. Plan and book domestic travel including flights, hotels, ground transportation, and detailed itineraries. Coordinate customer visits, conferences, and industry events.
**Executive & Board Support:** Coordinate board meetings and investor updates, including scheduling, materials, logistics, and follow-ups. Track action items and commitments from leadership meetings and keep owners accountable to deadlines. Prepare documents, presentations, and briefs for internal and external meetings. Handle confidential and sensitive information with complete discretion.
**Office Management:** Run day-to-day office operations including supplies, snacks, mail, deliveries, and keeping the space organized. Serve as the main contact for building management, office vendors, and service providers. Greet and host visitors, customers, and candidates. Coordinate new hire setup for the in-office experience in partnership with People and IT. Plan and run team lunches, celebrations, and in-office events.
**Special Projects & Operations:** Own special projects for the CEO from start to finish. Process the CEO's expenses and help manage vendors and personal-business logistics. Identify ways to improve how the CEO and leadership team work and put better systems in place.
This role requires someone who anticipates what's needed before it's asked, keeps a high bar for detail and discretion, and takes pride in flawless execution. You will see how a fast-growing startup is built from the inside and be trusted with confidential information from day one.
**REQUIREMENTS:**
- 3+ years of experience as an Executive Assistant, ideally supporting a CEO, founder, or C-level executive
- Expert in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) and comfortable picking up new tools quickly
- Exceptional organization and attention to detail, with the ability to manage many moving pieces at once
- Excellent written and verbal communication, including drafting on behalf of an executive
- Proven judgment and discretion when handling confidential information
- Comfortable working in a fast-paced environment where priorities change quickly
**PREFERRED QUALIFICATIONS:**
- Experience at a venture-backed startup, ideally during a period of fast growth
- Experience supporting board meetings, fundraising, or investor relations
- Exposure to fintech, financial services, or B2B SaaS
- Comfort with AI tools and automation to work faster and smarter
- Ability to anticipate needs before they are raised and solve problems before they reach the CEO
- Calm under pressure, low ego, and willing to roll up your sleeves on any task
- Desire to be foundational and help build something that lasts
