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Omnea is a Series B AI-native procurement platform that has raised $75M from Khosla Ventures, Insight Partners, and Accel. The company has 10x'd ARR to double-digit millions in 18 months and is trusted by global enterprises including Spotify, MongoDB, Monzo, and Albertsons. Omnea was recently ranked the 4th fastest-growing startup in Europe and the Sunday Times' #1 Best Medium Sized Tech Company To Work for.
You will serve as Executive Assistant to both the Chief Commercial Officer and VP of Customer Experience, acting as the backbone of Omnea's executive office. This is a pivotal role as the company scales rapidly and builds its category-defining agentic operating system for procurement.
Key Responsibilities:
- Manage complex calendars for two executives across multiple time zones, ensuring seamless scheduling and high-impact time allocation
- Own email and communication filtering, prioritizing and responding to messages as necessary
- Act as gatekeeper and primary point of contact for key stakeholders, managing conflicting priorities and removing blockers
- Plan, coordinate, and prepare internal and external meetings with agendas, action items, minutes, and follow-ups
- Assist with board materials, investor updates, and executive briefing notes
- Organize and book all travel including flights, hotels, transfers, and visas; prepare detailed itineraries and handle changes
- Manage operational and administrative tasks including expenses, invoices, and budget tracking
- Identify and implement tools and processes to improve productivity and reduce administrative workload
- Handle confidential information with discretion and professionalism
- Proactively anticipate issues and solve problems before they escalate
The role requires 3 days per week in the London office (Tuesdays, Wednesdays, Thursdays) with flexibility for occasional travel with executives. You will work in a fast-paced, high-growth environment alongside experienced leaders including ex-founders and operators who have scaled unicorns.
Requirements:
- 3-5 years of work experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Founders Associate, ideally in a high-growth startup or tech environment
- Alternatively, demonstrated excellence in another challenging role that shows ability to work hard under pressure in a fast-paced, stressful environment (career changers welcome)
- London-based with ability to work 3 days per week in office
- Highly organized with meticulous attention to detail and exceptional multitasking abilities
- Flexibility to provide support during off-hours across different time zones (Europe & US)
- Tech-savvy with experience using modern productivity tools (Slack, Notion, Google Suite)
- Ability to ruthlessly prioritize, think strategically, and maintain focus on outputs over inputs
- Outstanding communicator (verbal, written, and presentation skills) with ability to build rapport and influence across all levels
- Proactive, outcomes-focused, and comfortable with accountability
- Empathetic, reliable, and collaborative with minimal ego
- UK visa sponsorship not available; must have right to work in UK
