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Mirakl is a marketplace operating system company founded in 2012, serving 450+ marketplaces globally with clients including Macy's, Decathlon, Carrefour, and Airbus Helicopters. The company operates dual headquarters in Boston and Paris with 750+ employees across 9 offices worldwide.
You will join a 3-person Executive Assistant team led by Claire (Executive Assistant to the CEO), providing operational support to Mirakl's most senior C-level executives, specifically the CTO and Chief Data & AI Officer. The team collaborates closely to share best practices, improve processes, and drive efficiency initiatives using AI tools.
**Executive Support Responsibilities:**
- Manage executive business calendars proactively, anticipating conflicts and optimizing agendas with appropriate buffers
- Arrange end-to-end travel logistics including flights, hotels, ground transport, and visa coordination
- Prepare and process executive expense reports in line with internal policies
- Type, revise, and edit LinkedIn communications for executives
- Handle sensitive and confidential information with absolute discretion
**Labs Team Support:**
- Arrange and coordinate team meetings
- Manage and coordinate specific projects supporting the labs teams, such as client visits to Paris HQ and team building activities
- Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance for timely processing
- Coordinate with HR, Finance, and IT on operational and administrative requests (Lucca, TravelPerk, Expensya)
**Event Planning & Management:**
- Own end-to-end logistics for internal events including Labs Kick-Offs, QBRs, Mirakl Makers Club, and team building activities
- Ensure all travel and offsite logistics are fully in place well ahead of scheduled dates
- Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets
- Manage attendee registration, invitations, RSVPs, and on-site check-in processes
- Coordinate speaker and VIP logistics including preparation materials, rehearsals, and on-site support
**Tools Used:** Google Suite, Slack, Confluence, TravelPerk, Expensya, Lucca, Dust
**Requirements:**
- 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organization
- Proven track record in event planning and management, from intimate team offsites to large-scale conferences
- Hands-on experience with expense and purchase management platforms (e.g., Payflows, Expensya)
- Highly organized with ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
- Proactive and solutions-oriented; anticipate needs before they become problems
- Impeccable discretion when handling sensitive business and personnel information
- Genuine curiosity for AI tools with drive to leverage them in day-to-day work
- Strong collaborative mindset; true team player who elevates those around them
- French: Fluent (C2 level required)
- English: Fluent (B2 level required)
