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Salary: USD 127,000 - 221,000 / annual
Figma is seeking an Executive Assistant for the Product organization to support VPs and their leadership teams as the company scales. This is a full-time hybrid role based in San Francisco or New York, with remote work available within the United States.
In this role, you will serve as a strategic operational partner to VPs and their teams, managing day-to-day administrative needs while driving process improvements across the Product organization. You'll work closely with leadership to optimize workflows, manage calendars and travel, coordinate large-scale meetings, and act as a trusted advisor on operational and strategic matters.
Key responsibilities include:
- Proactively managing VP calendars, meetings, business travel, and expense management
- Acting as a delegate for the VP on expense approvals, PO sign-offs, and tooling administration while maintaining compliance with internal policies
- Partnering with operations leadership to plan and execute large-scale meetings, including agenda development, note-taking, and action item tracking
- Identifying workflow optimization opportunities to improve VP efficiency and company rhythms
- Serving as a strategic thought partner to the CPO's EA, VPs, and leadership teams on design operations, process, and long-term planning
- Driving cross-functional alignment on complex projects, company milestones, and internal events
- Building culture and connection across company hubs and remote teams
Requirements:
- 5+ years of executive support experience in a fast-paced tech environment, with ability to anticipate tradeoffs and make independent decisions
- Strong written and verbal communication skills with sharp judgment and experience as a trusted thought partner to leaders
- Ability to surface risks, influence priorities, shape time allocation, and provide upward feedback
- Track record of trustworthiness, reliability, and discretion with confidential information
- Advanced proficiency with Google Suite products (Gmail, Google Calendar, Google Drive including Docs and Sheets)
- Affinity for AI and ability to build creative workflows to improve operational efficiency
Preferred qualifications:
- Familiarity with Figma product and interest in becoming an expert
- Previous experience supporting technical or AI-focused teams
