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Eyebot is a Boston-based healthtech company developing vision test kiosks to make vision care more accessible. The company is backed by top investors and the National Science Foundation.
You will serve as Executive Assistant & Office Manager, reporting to the Director of Operations and supporting the C-Suite. This is a hybrid operational and administrative role that keeps leadership organized and the office functioning smoothly.
EXECUTIVE SUPPORT RESPONSIBILITIES:
- Manage complex, fast-changing calendars for C-Suite executives, including internal meetings, partner and investor meetings, and recurring cadences
- Book and manage domestic and international travel (flights, hotels, ground transportation, itineraries) and handle changes or disruptions
- Prepare executives for their day by confirming meetings and flagging conflicts early
- Coordinate scheduling across the executive team for leadership meetings and cross-functional syncs
- Process expense reports for executives in line with company travel & expense policy
- Handle sensitive and confidential information with discretion
OFFICE MANAGEMENT RESPONSIBILITIES:
- Order and coordinate team lunches three days per week
- Keep the office stocked with supplies, snacks, and kitchen essentials
- Serve as first point of contact for day-to-day office needs: submit maintenance requests, schedule vendor visits (cleaning, IT, repairs), follow up until resolved
- Manage incoming mail and packages; coordinate outgoing shipments
- Support People Ops in onboarding new hires (desk setup, badge/building access, first-day experience)
- Coordinate visitor logistics for guests, partners, and interview candidates
- Help plan and run in-office team events, celebrations, and meetings
SPECIAL PROJECTS:
- Take on special projects as needs arise and your interests develop
- Identify and implement ways to streamline operations for the exec team and office
Minimal travel required; occasional support at company events or offsites.
REQUIREMENTS:
- Background as an EA, office manager, or admin is helpful but not required
- Highly organized and detail-oriented; able to juggle multiple calendars, priorities, and last-minute changes
- Strong communicator comfortable working directly with senior leaders and the broader team
- Self-starter who takes initiative, anticipates needs, and figures things out independently
- Sound judgment and discretion with confidential information
- Proficient with Google Workspace (Calendar, Gmail, Drive) and Slack, or quick to learn new tools
- Collaborative, curious, kind, and adaptable
