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Salary: USD 85,000 - 110,000 / annual
Blueland is a venture-backed climate and sustainability company reimagining everyday cleaning essentials with safe, plastic-free products. The company has diverted over 1 billion single-use plastic bottles from landfills and oceans since 2019 and holds multiple third-party certifications including B Corp, Cradle to Cradle, and EPA Safer Choice. Products are available at Target, Costco, Whole Foods, and online.
This role combines executive administrative support with office management, reporting to the Chief of Staff. You will serve as the primary operational backbone for the Co-Founders and the New York City office.
Executive & Administrative Support responsibilities include: strategically managing Co-Founders' calendars with independent judgment to resolve conflicts and align time with business priorities; orchestrating end-to-end logistics for internal and external meetings (conference room reservations, A/V setup, catering, materials); project managing commitments, deadlines, and follow-ups; assisting with travel planning including flights, hotels, transportation, and itineraries; preparing and submitting accurate expense reports with receipt reconciliation; selecting vendors and accommodations aligned with Blueland's sustainability mission; handling sensitive business and personal information with discretion; leveraging technology and AI tools to streamline workflows; and driving ad-hoc projects to improve operational efficiency.
Office Management & Operations responsibilities include: overseeing day-to-day office organization, appearance, and functionality through regular walkthroughs; managing office and kitchen supplies, snacks, and beverages with proactive inventory monitoring; serving as primary contact with building management for repairs, maintenance, and emergency procedures; managing vendor relationships and office spend against budget; receiving, sorting, and distributing mail and packages; ensuring office practices reflect company sustainability standards; partnering with People + Culture on new hire onboarding and workstation setup; and identifying and implementing improvements to office systems and employee experience.
Requirements:
- 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership
- Resourceful and solutions-focused with ability to identify and address issues proactively
- Strong written and verbal communication skills
- Exceptional organizational skills with strong attention to detail and follow-through
- Strong calendar management, travel coordination, and expense reporting experience
- Ability to juggle multiple priorities in a fast-paced environment
- Experience managing competing responsibilities in professional, academic, caregiving, hospitality, household, volunteer, or small business environments
- Interest in leveraging AI and automation tools
- Proficiency in Google Workspace, Slack, Notion, and expense management systems
- Genuine enthusiasm and alignment with Blueland's mission to eliminate single-use plastic
