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Salary: GBP 61,000 - 99,000 / annual
Affirm is reinventing credit to make it more honest and friendly, offering consumers flexible buy-now-pay-later options without hidden fees or compounding interest. We are seeking an experienced Executive Assistant III to support two Vice Presidents across our UK business and EMEA Technology organisation.
In this role, you will be the operational backbone for senior leadership, managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining rigorous documentation and record-keeping practices. You'll work closely with teams in the UK and internationally, including the Affirm Leadership Support Team and cross-functional partners across the business, reporting directly to the VP, Country Manager UK and the VP, EU Engineering.
Key responsibilities include:
- Provide high-quality administrative support to two Vice Presidents
- Manage inboxes, calendars, scheduling, and meeting prioritisation to optimise leaders' time
- Coordinate core meetings in the daily/weekly/monthly operating plan, ensuring attendance, drafting agendas, preparing materials, creating decks and Notion pages, and tracking follow-up actions to completion
- Manage incoming correspondence (email and physical mail) with timely intake and forwarding
- Ensure leaders are fully prepared for all core meetings by linking relevant documentation into calendar invites and providing timely reminders
- Coordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed
- Plan and manage monthly in-office days, including booking office space, organising food and refreshments, and ensuring AV equipment is operational
- Plan and coordinate all travel for both VPs, tracking and communicating any delays, cancellations, or changes
- Support expense reporting and travel coordination through the Navan travel system
- Prepare documents and presentations using Google Suite and Microsoft Office, developing skills with AI tools
- Provide administrative support and coordination for UK and EMEA projects and programmes
- Proactively engage and develop effective ways of working utilising AI tools
- Work collaboratively with the support team across the business, providing cover during planned time off
Requirements:
- 8+ years of relevant executive support experience
- Experience supporting Board-level leaders in a fast-paced, dynamic, cross-functional environment
- Ability to work independently while collaborating effectively across teams, functions, and markets
- Proven experience working in a remote environment
- Complete discretion and confidentiality in all matters
- Excellent judgment, professionalism, and ability to handle confidential information
- Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities
- Experience providing clerk or administrative support for Board and/or sub-committee meetings
- Experience working in or supporting a regulated UK business
- Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
- Working knowledge of workplace AI tools (Codex and Claude)
- Ability to navigate ambiguity and lean into ad hoc projects and requests
- Strong communication skills and ability to give and receive feedback diplomatically
- Willingness to travel when required, including some international travel
