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Salary: USD 90,000 - 100,000 / annual
InstaLILY is an AI products and infrastructure company founded in 2023 that has raised nearly $100 million. The company builds Lily™, an AI Forward Deployed Engineer that learns how businesses work, builds needed software, and goes live in days. Lily runs in cloud, on-premise, or edge environments through InstaLILY's Small Data Center built with NVIDIA technology. The company serves leading operators in construction, industrial distribution, logistics, healthcare, and other operationally intensive industries, including SRS Distribution (Home Depot family), United Rentals, and Henry Schein. Revenue has grown 5x over the past year, with Lily driving over $200M in new annual sales for a single customer.
You will join the Founders' Office to support senior leadership. The role involves managing complex executive calendars end-to-end, coordinating domestic and international travel with meticulous attention to detail, and ensuring executives are prepared for customer, partner, and leadership interactions with proper context and materials. You will track meeting commitments, decisions, owners and deadlines to ensure important loops close. You will triage incoming requests and communications, draft executive-ready messages, and escalate issues appropriately. Cross-functional coordination across Growth, Sales, Finance, People, and Engineering will be essential to resolve conflicts and keep work moving. You will help execute leadership meetings, customer engagements, offsites, and high-priority initiatives. You will identify recurring friction points and build better systems using modern software, automation, and AI tools thoughtfully.
The company operates on three principles: Customers, Culture, and Code. Work happens in small teams with real ownership, clear problems, direct customer access, and room to ship. Your impact will be visible in live production systems inside billion-dollar operations.
REQUIREMENTS:
- 3–5 years of relevant professional experience, including directly supporting a senior executive, founder, partner, or similarly demanding leader
- Experience in a startup, high-growth technology company, professional-services firm, investment firm, or other demanding environment strongly preferred
- Excellent judgment and ability to distinguish between noise and what is truly important
- Proactive approach: anticipate needs and solve problems without waiting for instructions
- Experience balancing competing priorities across multiple stakeholders with clear communication about tradeoffs
- Concise, precise, and polished written communication that can represent a senior executive
- Consistent reliability and ownership; when you take responsibility, people can trust it will happen
- Exceptional discretion when handling sensitive information
- Composure when plans change, priorities collide, or the day stops resembling the plan
- Warm, direct communication style and confidence to say "no," "not now," or "here is a better option" professionally
- Strong fluency with Google Workspace and modern productivity tools; eagerness to use automation and AI responsibly
- Curiosity about the business and desire to understand why something matters, not just when it needs to happen
- Bachelor's degree welcome but not required; demonstrated judgment, execution, and relevant experience matter more
