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Salary: USD 106,000 - 144,000 / annual
FloQast, a leading AI-powered accounting transformation platform, seeks an Executive Assistant to provide comprehensive administrative support to the CFO and C-Suite executives. This hybrid role (3 days/week in-office) serves as the primary administrative backbone for the CFO's office, managing calendars, communications, meetings, and special projects.
Key Responsibilities:
- Manage complex, dynamic professional calendars for the CFO and direct reports, balancing competing priorities and coordinating with internal stakeholders and external investors
- Develop deep familiarity with CFO, CFO direct reports, and company priorities to provide strategic administrative support
- Coordinate department-wide financial communications, including weekly newsletters
- Plan, organize, and manage internal and external meetings (staff meetings, board meetings, special events), including preparation of materials, agendas, and post-meeting follow-ups
- Arrange and manage executive travel logistics
- Handle confidential information with discretion and facilitate communication between appropriate teams
- Process and manage executive expense reimbursements
- Respond professionally and efficiently to executive service requests
- Collaborate with other administrative team members on ad hoc projects
- Support special projects and other duties as assigned
FloQast is trusted by over 3,500 accounting teams including Lululemon, DoorDash, and the MLB. The company has been recognized as a Best Place to Work by Inc. Magazine (2021-2025), LA Business Journal (9 consecutive years), and Built In (7 consecutive years).
Requirements:
- Minimum 5+ years of administrative assistant experience supporting C-Suite or VP-level executives in Software, Investment Banking, or Venture Capital industries
- Knowledge of office administration responsibilities, systems, and procedures
- Proficiency in MS Office and G Suite
- Proficiency with AI assistants
- Strong interpersonal skills, collaborative orientation, and team player mentality
- Detail-oriented with excellent problem-solving and decision-making abilities
- Self-starter with high initiative and follow-through
- Strong organizational and time management skills; ability to multitask and prioritize
- Excellent written and verbal communication skills
- Ability to work effectively under tight deadlines and respond to rapidly changing demands
- Strong work ethic and integrity
Note: Visa sponsorship is not available at this time.
