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Salary: USD 58,065 - 87,150 / annual
STOKE Space is building Nova, a fully reusable launch vehicle designed for daily flight to radically lower space launch costs and increase flight cadence. As Executive Assistant supporting the Boltline leadership team at STOKE Space, you will serve as a trusted partner to the General Manager and provide coordinated support to the leadership team, helping leaders prioritize their time, stay prepared, and follow through on commitments.
This role combines GM-level expectations for judgment, discretion, and initiative with the varied, hands-on support required in a startup environment. Working closely with Business Operations and STOKE Space partners, you will anticipate needs, create structure, and own executive, administrative, and workplace coordination from request through completion. You must be ready to stay focused, move fast, self-direct, and learn on the fly.
Key Responsibilities:
Executive Support and Prioritization:
- Manage the GM's calendar and coordinate scheduling across the leadership team, using an understanding of business priorities to resolve conflicts and protect time for critical work
- Anticipate preparation needs, deadlines, and scheduling issues; surface tradeoffs early and recommend practical solutions
- Coordinate travel, itineraries, expenses, and related logistics, including adjustments when plans change
- Handle sensitive business and personnel information with sound judgment and discretion; communicate professionally on behalf of leaders when authorized
Leadership Meetings and Follow-Through:
- Coordinate leadership meetings, planning sessions, business reviews, and offsites, including scheduling, agendas, materials, rooms, and logistics
- Partner with meeting owners to ensure inputs arrive on time and leaders have the information they need before discussions
- Capture decisions and action items as needed, maintain organized records, and follow up with owners on commitments and deadlines
- Help prepare and organize presentations, briefing materials, and internal communications for executive review
Team, Visitor, and Workplace Coordination:
- Organize team events, all-hands meetings, customer and partner visits, and other activities that support a productive workplace
- Coordinate visitor arrangements, meeting spaces, catering, and onsite logistics with Boltline facilities
- Support workplace operations and team coordination as needed
Requirements:
The posting does not explicitly state years of experience or specific educational requirements. However, the role requires: U.S. citizenship, lawful permanent resident status (Green Card), or protected individual status as defined by 8 U.S.C. 1324b(a)(3) due to ITAR compliance for access to space technology export-controlled materials. Ability to obtain and maintain authorization to work with export-controlled technology is required. Background and reference checks are required.
