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Scrunch AI is seeking an Executive Assistant to serve as the operational backbone for the founding team. This is a hybrid role based in New York City with a requirement of 3 days per week in-office.
You will own and manage complex calendars, meetings, and travel logistics while ruthlessly prioritizing for impact. You'll act as a gatekeeper for the founders' time and energy, helping them focus on what matters most for the company. Key responsibilities include preparing agendas, capturing and tracking action items, and following up relentlessly on commitments.
Beyond calendar management, you'll coordinate across the leadership team and external partners, handle personal errands and life administration, and create systems and processes for scheduling, information flow, and task tracking. You'll anticipate needs before they're expressed and resolve problems proactively.
You'll also serve as the on-site point of contact for NYC office operations, coordinating with building management on access, maintenance, and facilities requests. Additional responsibilities include managing office supply inventory, assisting with internal events and all-hands meetings, and supporting ad hoc administrative or operational tasks as needed.
This role requires someone who can balance both professional and personal priorities for executives while maintaining discretion and handling sensitive information.
Requirements:
- Proven experience as an Executive Assistant, ideally in a fast-paced startup or high-growth environment
- Exceptional organizational skills with a bias for action and follow-through
- Strong judgment, discretion, and ability to handle sensitive information
- Clear, concise communicator (both written and verbal)
- Proactive, adaptable, and unflappable when plans change
- Comfortable balancing personal and professional responsibilities for executives
- Must be based in NYC and available for 3 days/week in-office
