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Kaseya, a leading provider of AI-powered IT management and cybersecurity software backed by Insight Partners, is seeking an Executive Assistant to support a senior executive in a fast-paced, high-growth organization. The company serves Managed Service Providers (MSPs) and internal IT organizations globally, managing over 15 million endpoints across more than 20 countries.
In this role, you will operate as a strategic administrative partner, not just a support function. You will manage a complex executive calendar, anticipate needs before they arise, and ensure the executive is fully prepared for critical meetings, decisions, and commitments. You will serve as a professional liaison between the executive and internal/external stakeholders, including leadership team members, Board members, and investors, exercising sound judgment regarding priorities and access.
Key responsibilities include: managing dynamic calendars and scheduling logistics; coordinating meeting preparation including agendas, pre-reads, presentations, and briefing materials; organizing executive leadership meetings, Board meetings, and investor engagements; tracking decisions, action items, and commitments with proactive follow-up; coordinating domestic and international travel with detailed itineraries; drafting and editing executive communications and presentations; and handling confidential information with exceptional discretion.
A significant aspect of this role involves leveraging AI-powered tools to enhance executive effectiveness. You will use generative AI for meeting summaries, research, content creation, communication drafting, and administrative support. You will identify opportunities to use AI and automation to reduce repetitive work and improve workflows, while maintaining responsibility for evaluating AI-generated content for accuracy and protecting confidential information.
You will work independently, adapt to changing priorities, build strong relationships across the organization, and support special projects and business initiatives. The ideal candidate is proactive, anticipates needs, understands business priorities, and is comfortable operating with a high degree of discretion and professional judgment.
REQUIREMENTS:
- 5–8 years of experience as an Executive Assistant or similar administrative support role, preferably supporting senior leaders
- Demonstrated experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization
- Proven ability to anticipate executive needs, manage competing priorities, and proactively drive follow-through
- Strong organizational and time-management skills with ability to manage complex calendars, multiple stakeholders, and changing priorities
- Experience using AI-powered tools or modern productivity technology to improve efficiency and streamline workflows
- Familiarity with generative AI tools (ChatGPT, Microsoft Copilot, or comparable platforms) for meeting summaries, research, content creation, communication drafting, or administrative support
- Ability to evaluate AI-generated content for accuracy and use AI tools responsibly while protecting confidential information
- Excellent written and verbal communication skills for professional interaction with executives, employees, and external stakeholders
- Strong attention to detail, sound judgment, and ability to handle sensitive information with discretion
- Ability to work independently, take ownership, and make decisions without constant direction
- Strong problem-solving skills and composure in fast-paced environments
- Proficiency with Microsoft Office, Zoom, and other executive productivity and collaboration tools
PREFERRED QUALIFICATIONS:
- Experience supporting C-suite executives or senior leaders in global organizations
- Experience in private equity-backed organizations or high-growth technology/SaaS companies
- Experience coordinating Board meetings, Board materials, investor meetings, or executive-level engagements
- Hands-on experience with AI-powered productivity tools
- Experience identifying opportunities to improve administrative processes through automation or technology
- Experience supporting executives through organizational growth, transformation, or change
- Experience working across multiple time zones and supporting globally distributed teams
- Bachelor's degree or equivalent professional experience
