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Glean is seeking a proactive, highly organized Executive Assistant to support the Chief Operating Officer (COO) in a strategic, high-trust partnership role. Glean is a Work AI platform that helps enterprises leverage AI for intelligent search, AI assistants, and scalable AI agents across their organizations. The company has been recognized by Fast Company as one of the World's Most Innovative Companies (Top 10, 2025), CNBC's Disruptor 50, and Gartner's Tech Innovators in Agentic AI, with 1,000+ employees across 25+ countries.
In this role, you will be the operational backbone for the COO, managing the day-to-day flow of work in a fast-moving, high-growth environment. Your responsibilities will include complex calendar management, travel coordination, expense management and reimbursements, meeting preparation and follow-up, and deck/briefing note preparation for internal and external meetings. You will support the broader COO organization by coordinating priorities, meetings, communications, and key operating rhythms across teams. You will also manage communication flow on behalf of the COO, ensuring the right issues are surfaced, routed, and followed through at the right time.
This role goes beyond traditional administrative support—you will become a high-trust, strategic partner who helps create operational structure and foundation for the organization to run smoothly. You will thrive in ambiguity, exercise strong judgment, protect confidentiality, and be energized by building systems and processes from scratch in a growth-stage company. The ideal candidate is someone who can anticipate needs, manage competing priorities, and contribute to the operational excellence of a scaling organization.
