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Salary: GBP 50,000 - 70,000 / annual
FluoRok is an Oxford University spin-out developing breakthrough technologies for safer, more sustainable, and cost-effective fluorochemical production. The company is backed by leading venture capital investors and operates from ARC Oxford, a premier science and innovation campus with cutting-edge R&D laboratories and pilot-scale manufacturing facilities. Applications span batteries, pharmaceuticals, crop protection, and advanced materials.
As Executive Assistant, you will support the CEO and leadership team during a critical growth phase, transitioning from venture-backed technology company to global industrial business. You will serve as a trusted partner to senior executives, driving organisational effectiveness through executive support, Board and governance activities, stakeholder engagement, communications, events, and business operations.
Key responsibilities include: managing complex diaries, meeting schedules, and CEO inbox with briefing notes and correspondence; supporting leadership meetings through agenda and pack preparation, minutes, decision tracking, and action follow-up; coordinating the annual Board and committee calendar, meeting logistics, agendas, Board packs, minutes, and action registers; providing company secretarial and governance administration including compliance calendars, Companies House documents, statutory records, and share/option administration (supported by Head of Finance); coordinating meetings and communications with investors, shareholders, advisers, international stakeholders, and partners while maintaining contact lists and supporting fundraising and due diligence; arranging executive and Board travel, itineraries, accommodation, visitor schedules, and visa administration; coordinating and leading company events and CEO-sponsored projects; and supporting smooth day-to-day Oxford office operations and professional visitor experience.
This role offers unique exposure to investors, Board members, strategic partners, and senior leaders while helping shape systems, processes, and culture supporting FluoRok's next growth phase.
Requirements: Proven experience supporting senior executives, founders, directors, or C-suite leaders in fast-paced environments. Strong experience managing complex diaries, meetings, travel, Board materials, minutes, and action trackers. Highly organised and proactive with sound judgment to prioritise competing demands and solve problems. Confident handling confidential information and engaging professionally with senior stakeholders, investors, and external advisers. Excellent communication and relationship-building skills with strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams). Professional, discreet, resourceful, and comfortable in dynamic, high-growth business environments.
