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Aven is seeking a highly proactive, detail-oriented Executive Assistant to support members of the leadership team. You'll work alongside an existing EA team of three to keep executives organized, prepared, and operating at peak efficiency in a fast-paced, high-intensity startup environment.
This role requires a 24/7 mindset to executive support. You'll manage complex executive calendars, coordinate domestic and international travel (including last-minute changes), prepare and organize meetings, anticipate scheduling conflicts, and ensure executives are consistently prepared and unblocked. You'll handle time-sensitive requests with urgency, take ownership of special projects, and manage the many operational details that keep a rapidly moving leadership team functioning effectively.
As a startup, priorities shift quickly. This role may take on any task needed by the EA team or broader company. You'll partner closely with the broader EA team, provide coverage as needed, and jump in on company-wide projects. You must be willing and able to travel, including on weekends, to provide executive coverage when the Lead EA is unavailable.
Key responsibilities include owning complex executive calendars and day-to-day prioritization, coordinating domestic and international travel, managing meeting logistics, anticipating needs and conflicts before they arise, handling time-sensitive requests with strong follow-through, supporting special projects and ad hoc executive requests, maintaining high discretion and attention to detail, and adapting quickly as schedules and priorities change.
Qualifications:
- Bachelor's degree required
- Exceptional attention to detail
- Ability to take ownership and work independently with minimal supervision after training
- Ability to effectively execute tasks based on provided instructions
- Proactively identifies gaps in support and seeks opportunities to help
- Highly responsive via SMS and email
- Comfortable operating in a high-growth startup environment where business needs and priorities may extend beyond a traditional 9–5 schedule
