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Attain is seeking an Executive Assistant to support the President & COO and senior leaders of the Enterprise business while helping manage day-to-day operations at the New York office. The role requires 4 days in-office presence.
In this position, you will manage complex executive calendars across multiple time zones, coordinate domestic and international travel (flights, hotels, ground transportation, itineraries), and serve as a primary point of contact for scheduling with internal stakeholders, external partners, and clients. You'll anticipate executive needs and proactively manage logistics, follow-ups, and administrative priorities to ensure seamless operations.
Key responsibilities include: coordinating executive meetings and arranging conference rooms with technology and catering; planning and coordinating company meetings, leadership offsites, client visits, and internal/external events; preparing and organizing documents, presentations, and meeting materials; managing executive expenses and reimbursements; handling sensitive and confidential information with discretion; and partnering cross-functionally with People Operations, Finance, IT, and Office Operations teams.
You will also manage the physical office workspace, including supply ordering and restocking, maintaining the office kitchen with coffee and snacks, managing third-party and grocery deliveries, coordinating office outings and team events, organizing weekly on-site lunches, supporting interview coordination, and welcoming new hires with desk and equipment setup.
About Attain: The company operates a platform built for consumers and businesses that enables consumers to leverage their data in exchange for modern financial services (savings tools, earned wages, rewards) without cost or hidden fees. Businesses use real-time consumer data for research, insights, and targeted advertising. The mission is to build a more equitable and efficient data-sharing ecosystem.
REQUIREMENTS:
- 1+ years of administrative or executive support experience, preferably in a fast-paced environment
- Strong organizational and time management skills with ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proactive, resourceful, and comfortable working independently
- Strong attention to detail and problem-solving skills
- Ability to adapt quickly to changing priorities and last-minute requests
- Professional, approachable demeanor when interacting with executives, employees, and external partners
- Ability to handle sensitive and confidential information with discretion
- Experience coordinating meetings, travel, or company events
- Proficiency in Google Workspace and familiarity with Slack or similar internal communication tools
- Ability to leverage AI tools and AI workflows to streamline processes and improve efficiency
