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ElevenLabs is an AI research and product company that has raised $781M in funding with a $22B valuation. The company serves millions of users and thousands of businesses, including Deutsche Telekom and Meta, with three main platforms: ElevenAgents (voice and chat agents at scale), ElevenCreative (speech, music, image, and video generation across 70+ languages), and ElevenAPI (AI audio foundational models).
This Executive Assistant role supports senior leadership in the APAC region. You will be the operational backbone for high-performing leaders, managing complex calendars across multiple time zones and geographies, coordinating logistics, and handling day-to-day administrative tasks that enable leadership to focus on strategic priorities.
Key responsibilities include:
- Managing fast-moving calendars and providing scheduling coordination across multiple time zones and geographies
- Handling sensitive and confidential matters with discretion as a trusted partner
- Coordinating seamlessly with internal stakeholders, external partners, and senior leaders
- Collaborating with other EAs across the organization to align schedules and maintain cross-functional coordination
- Anticipating needs before they arise, managing follow-ups, flagging conflicts, and keeping stakeholders aligned
- Building scalable processes and systems for a fast-growing AI company
- Identifying opportunities to automate and streamline work using AI tools and productivity software
The company culture emphasizes high-velocity operations, impact over job titles, AI-first thinking, excellence, and a global team prioritizing talent over location. You'll have access to professional development stipends, annual company offsites, social travel budgets, and co-working stipends if needed.
REQUIREMENTS:
- Proven experience supporting senior leaders and their teams in fast-moving environments, including coordinating with other EAs
- Strong organizational skills with ability to manage competing priorities, shifting timelines, and multiple stakeholders
- Exceptional written and verbal communication skills across diverse audiences (executives, partners, vendors, guests)
- High emotional intelligence and discretion with sensitive information
- Ability to support both individual leaders and broader teams, flexing between high-priority support and operational needs
- Personable, relationship-builder trusted across the organization
- Natural inclination toward tooling and automation; fluency with AI tools (Claude, ChatGPT) and quick adoption of new systems
- High personal standards and attention to output quality
- Valid passport and willingness to travel globally approximately 40% of the time
- Fluent in English (written and spoken); proficiency in Mandarin, Korean, or Japanese is a plus
