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Salary: USD 68,000 - 85,000 / annual
OneStream is seeking an Executive Administrative Assistant to serve as a trusted partner and primary point of contact for the Executive Vice President of Product & Engineering. This role is central to executive operations, managing complex calendars, coordinating strategic communications, and facilitating cross-functional collaboration in a fast-paced, highly collaborative environment.
Key responsibilities include:
- Providing high-level administrative support to the EVP, including calendar management, meeting coordination, correspondence preparation, and handling confidential information
- Coordinating detailed domestic and international travel arrangements, including itineraries, accommodations, and travel documentation
- Acting as a strategic gatekeeper for executive leadership, ensuring schedules align with business objectives
- Facilitating seamless communication between executive leadership and internal departments while building strong cross-functional relationships
- Maintaining awareness of business priorities and proactively informing leadership of upcoming commitments and action items
- Planning and coordinating leadership meetings, team offsites, and all-hands events, including logistics, budgeting, vendor coordination, and presentation materials
- Preparing and maintaining executive materials, including biographies and organizational resources
- Managing business-related meetings and events with agenda management, note-taking, and follow-up coordination
- Processing executive expense reports and conducting research and special projects as needed
- Partnering cross-functionally with Procurement, Legal, Finance, People Operations, Talent Acquisition, and Communications teams
- Providing backup administrative support for other executives and contributing to the broader administrative support community
- Supporting ad hoc projects and operational initiatives as assigned
OneStream is the operating system for modern Finance, empowering finance organizations and professionals globally. The company operates in a fast-paced, collaborative environment with teams spanning continents and time zones.
REQUIREMENTS:
- Bachelor's degree in Business Administration or related discipline, or equivalent combination of education and relevant work experience
- 5-10+ years of experience providing executive-level administrative support to C-suite leaders, preferably within a public company or fast-paced corporate environment
- Ability to handle highly sensitive and confidential information with professionalism and discretion
- Exceptional organizational, time management, and prioritization skills with ability to manage multiple competing demands
- Strong attention to detail with excellent problem-solving and critical thinking abilities
- Outstanding written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proven ability to work independently, exercise sound judgment, and proactively anticipate business needs
- Strong interpersonal skills with ability to build relationships across all organizational levels
PREFERRED:
- Demonstrated experience providing high-level administrative support in a fast-paced corporate environment
- Strong knowledge of office management systems, processes, and administrative best practices
